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MINUTES FROM JULY 9, 2001 MEETING OF BOROUGH COUNCIL The thirteenth regular meeting of the Hamburg Borough Council for 2001 of the Hamburg Borough Council was held this evening at the Hamburg Municipal Center with President Richard Boyd presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present - Richard W. Boyd, Roy Heffner, Leon Balthaser, Scott Kreider, Charles Figard, Diana Edwards Members Absent – Jeanette Heckman Also Present – Lynda G. Albright, Borough Manager, Kim Y. Berger, Recording Secretary, Mayor Del Rosario Visitors - Nikki Murry (Item), Chief Thomas Zelinsky, Molly Kay Miller and Karyn Feick (Reading Eagle/Times), Judy Romig, Adam Dries A motion was made by Charles Figard and seconded by Diana Edwards to approve the amended agenda. ROLL CALL: AYES – R. Boyd, R. Heffner, D. Edwards, C. Figard, L. Balthaser,
S. Kreider None A motion was made by Roy Heffner and seconded by Scott Kreider to approve the minutes of the June 27, 2001 meeting as submitted. ROLL CALL: AYES – R. Boyd, R. Heffner, D. Edwards, C. Figard, L. Balthaser, S. Kreider NAYES – None A motion was made by Scott Kreider and seconded by Roy Heffner to approve the following reports: Borough Manager's Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager's Report, Treasurer's Report, Recreation Director’s Report and Police/ Mayor Report. ROLL CALL: AYES – R. Boyd, R. Heffner, D. Edwards, C. Figard, L. Balthaser, S. Kreider NAYES – None BOROUGH MANAGER'S REPORT The Borough Manager's activities during the month of May, 2001 included the following: Held staff meeting on May 1 to discuss various issues. May was an extremely busy month in preparation for opening of the pool and the usual Memorial Day Festivities at the park. As everyone knows, the weekend was a washout and there was a fair amount of damage done to the park as a result of the trucks and equipment. I communicated with both the Jaycees and ball teams in an effort to have the park restored as quickly as possible for continuation of ballgames on the big field. I must commend the Jaycees on the job they did in restoring the park. Ball teams were pleased with its condition. Keith Brobst, W/S Supt. And I interviewed perspective candidates for the sewer plant operator’s position. Unfortunately, our choice opted not to take the job. We are again in the process of accepting applications and will be interviewing shortly. On Tuesday, May 8, Doug Kramer of Synergetics and I met with members of the Library Board to discuss restoration of the library, primarily the cupola. Doug will prepare necessary paper work to be sent to the State Historical Board regarding the requirements for restoration on a building, which is on the National Historical Register. Once all Information is complete, an application will be submitted for a Keystone Grant. The Property Committee will be kept informed on any and all progress. On this same day, Tonya Gerner, Recreation Director and I interviewed the final applicants for the park and pool season. Recommendation will be made to the Personnel Committee for their hiring. Attended Police Negotiating meetings on Thursday, May 10 at 4:00 p.m. and May 24. Handled various weed and property complaints during the month. No citations were issued. Also discussed and worked with John Leonforte, Building Inspector/Zoning Officer relating to several property issues and potential permitting problems. Worked on ordinance preparation for the new international building codes to be adopted. Coordinated with SDE in preparation of the annual mailings of the Consumer Confidence Reports, which will be sent out to all water consumers by July 1, 2001. I continue working on updating policies, rules, regulations and job descriptions and will soon be presenting drafts to the Personnel Committee for review and recommendation for approval. Tom Zelinsky, Chief of Police, Officer Richard Leymeister and myself attended the annual pension seminar put on by Smith Barney in Fogelsville. The seminar was very informative. Also met and talked with Attorney McEnenny regarding the pension litigation. Was on vacation May 29 through June 4. In addition to the two regular meetings of Borough Council, I attended Authority Meeting, Planning Commission, Library Board, Finance Committee, Personnel Committee, Property Committee and Safety Committee. If anyone has any questions concerning my report, please feel free to ask. Following are the reports of my staff for the month of May. LYNDA G. ALBRIGHT, BOROUGH MANAGER During the month of June, the Borough Crew completed the following: AUTHORITY PROJECTS The crew repaired meters and took some final readings. Cut weeds along the dam. A fire hydrant was rebuilt. GENERAL WORK Cold patching continues around the borough. Serviced the equipment and repaired the Trac Vac. Mowing grass and trimming weeds continues around the borough. Hamburg, Pa July 9, 2001 7:30 p.m. Time was spent trimming weeds in the streams. The crosswalks at the intersections were painted. The crew continues to spray weeds along the curbs. The inlet at 4th and Hawk Ridge Drive was repaired The weeds and grass along the Flood Control Dam were cut. PARK/POOL The crew repaired the pipe at the "baby" pool. A lot of time was spent cleaning up the park and repairing things at the park. Richard L. Pickel Public Works Superintendent Water & Wastewater Superintendent’s Report June 2001 Wastewater Installation of the new sludge mixing system is complete. Start up is July2. The valve actuators for the primary clarifier effluent valves both failed within a few weeks of each other. We are working with SDE to locate replacements. In the meantime we are using one clarifier and pumping manually. I received a call from Marilyn Gower of USEPA. We have scheduled a pretreatment inspection for July 9 2001. This will include a visit to MACA. On June 22 we experienced severe storms with excessive rainfall in a short period of time. We had to by-pass the pumping station for about an hour and a half. The proper authorities were notified and the proper forms were filed. Water The impounding dam is still overflowing the spillway, if not by much. I think the surface water supply is in good shape for July. We are still experiencing some problems with instrumentation at the water plant. The plant is working well but we are calculating flows. We are working with SDE on water plant and well 5 modifications. Tri-annual copper and lead testing will be done in July. Keith L. Brobst Water & Wastewater Superintendent OFFICE MANAGER’S REPORT JUNE 2001
I continue to work with Nextel in reference to our monthly bill - there are several issues which remain unresolved. I do believe and hope that the final call that I made have straightened out all these issues. While Lynda was on vacation, handled several issues for her as well as organized her mail and wrote several letters. The office staff worked on getting materials ready for mailing of the "Consumer Confidence Reports". The labels were printed, information was printed, taped and the reports were mailed at the end of June. Met with John Trubilla on several occasions in reference to various issues, including IQ Objects (a computer program which will allow reports to be customized). Met with Lynda on numerous occasions to help with letters, filing and other items. Met with Office Personnel to discuss Employee Evaluations. Entered Park and Pool information into Payroll as well as a spreadsheet. Updated this information throughout the month. Worked on updating the "park lease" to include a paragraph referencing the need for the renter to restore the park. Lynda is reviewing this information. Weed notices have been prepared and one property has been photographed and the property owners have been cited. (Citations were written for Lynda’s signature). The web page continues to be updated. There has been some technical difficulty with the "business links", however, I continue to work on this problem with Eric Trubilla. The Municipal Access Channel continues to be updated as well. The Pension Ordinance was updated and returned to Lynda for review. The Ordinance for Grandview Terrace was prepared. After approval it will be advertised and turned back to Council for adoption. Prepared a worksheet for the office staff to contact various municipalities for general budget information. Updated the Cougle’s contract and letter was sent. Memos were prepared for the employees on various issues, including the offering of Flu Shots (at a cost of $15), interest in supplemental insurance (at their cost) and others. Letters were prepared and mailed to the applicants for the Wastewater Operator position. Various other letters were prepared and mailed including weed notices, complaint letters, etc. Grease trap letters were prepared and mailed for the second quarter. Payroll quarterly reports were prepared, reviewed and mailed for the second quarter. The OPT records were reviewed for delinquents and the letters and labels were prepared for mailing on July 2. Along with Lynda, Rick Pickel and Tom, attended a seminar in Allentown regarding Grievance Procedures. Prepared and mailed letters for interviews for the Accounting Clerks position. Went to Lowes and purchased ½ keg whiskey barrels, potting soil and flowers. With the help of the Borough Crew, these barrels have been put in front of the municipal center on either side of the entrance. In fall, these flowers will be replaced by some fall flowers. The office was very busy during the month of June, the last week of June was no exception. There were a lot of visitors as well as many, many phone calls. The hot weather certainly did not keep the residents from visiting us. During the month, I attended 2 Council meetings, 2 staff meetings, 1 EMA meeting, 1 seminar and 1 Civil Service Commission meeting. The minutes have been prepared for all meetings except for the Civil Service Commission, which I will be working on shortly. If you have any questions in reference to my report, please feel free to ask. Respectfully submitted, Kim Y. Berger
RECREATION DIRECTOR’S REPORT JUNE 2001 Since opening the pool on Memorial Weekend, we have been quite busy with various activities. The park opened with a high number of children in attendance each day. The park leaders plan many events each week and all of the students seem to be enjoying themselves. At the pool, we have been very busy as well. Swimming lessons filled up very quickly with a large number of students. This year a fee of $10.00 is charged for non-season ticket holders for public lessons. The private lessons run (2) weeks long with a fee of $35.00 for non-season ticket holders and $25.00 for ticket holders. Every week we do a thorough cleaning of the entire pool including the bathhouses. On Mondays, Wednesdays, and Fridays, Kidspeace comes from Temple and rents the pool from l0:00 – ll:30 A.M. We also hold a (2) hour in-service each week to practice CPR and rescue skills. At ll:00 a.m. we allow the public to use the pool for lap swimming and exercise purposes. Every (2) weeks a group meets to go over details about Community Days. So far we have a new schedule of events with some new sponsors. The event looks like it will be successful. Tonya Gerner OLD BUSINESS On the recommendation of the Safety Committee, a motion was made by Scott Kreider and seconded by Charles Figard to adopt Ordinance #698-01 – Prohibiting vehicles from parking on the northeast corner of Grandview Terrace for a distance of 40 feet on Wednesdays, Thursdays and Saturdays from 6 a.m. to 12 noon. (Councilman Balthaser asked that it be clarified as to why this was taking effect. This ordinance is being enacted so that the trash and recycling trucks can maneuver the turn at this location). ROLL CALL: AYES – R. Boyd, R. Heffner, D. Edwards, C. Figard, L. Balthaser, S. Kreider NAYES – None NEW BUSINESS On the recommendation of the Borough Manager, a motion was made by Charles Figard and seconded by Roy Heffner to renew the trash and recycling contracts for 2002, with the contract increasing by mutual agreement at an amount equal to the annual cost of living as determined by U. S. Department of commerce at the end of the contract term. (Councilman Balthaser questioned if there was anything added for the fuel increase. There was not, however, the recycling contractor requested that we take a look at it when the contract is renewed.) ROLL CALL: AYES – R. Boyd, R. Heffner, D. Edwards, C. Figard, L. Balthaser, S. Kreider NAYES – None A motion was made by Roy Heffner and seconded by Diana Edwards to approve payment of invoices totaling $116,070.30. ROLL CALL: AYES – R. Boyd, R. Heffner, D. Edwards, C. Figard, L. Balthaser, S. Kreider NAYES – None ALTHOUSE, ROD 88.50 AMES 104.07 AQUA SERVE 6,125.00 ASSC. OF MAYORS 40.00 BOCA 15.00 BARKO CLEANING 541.00 COUNTY OF BERKS 1,670.36 BLUE MT. COMPUTER 994.00 EJB PAVING 54.27 PA DEPT. OF LABOR 90.00 DAVID DENGLER 100.00 EMAC DAIRY BRUSH 45.40 EDENBURG WELDING 32.00 ERNEST HENRY 906.50 EVANS FOOD DISTRIBUTORS 487.38 FEDERAL SIGNAL 5,000.00 FIRST UNION 935.56 GPU 699.96 HART, RICHARD 3,517.00 HENN’S GARAGE 53.90 HERSHEY CREAMERY 1,341.12 INTERSTATE SUPPLY 98.72 LOUEES 1,098.00 PAUL MELNICZEK 216.00 ROBERT MENGLE 15.18 MOUNTAIN VIEW SUPPLY 172.09 MEIT 105.50 NATL. UNIFORMS 219.50 PENN PRIDE 570.33 READING EAGLE 163.70 REIDER, MJ 20.00 RANDALL RENTSCHLER 25.00 SCHUYLKILL RIVER GREENWAY ASSC. 50.00 ROGER STETZLER 89.00 SYNERGETICS 1,173.27 TELCO, INC. 574.00 THYSSENKRUPP ELEVATOR 139.05 TRIANGLE COMMUNICATIONS 253.50 VERIZON 415.91 FRANCIS WERLEY 270.40 WESTERN AUTO 75.57 WIN OUTLET 729.05 WINDSOR DISTRIBUTING 1,338.45 WINDSOR PRESS 67.99 TOTAL $30,721.23 BILLS PAID DURING THE MONTH 85,349.07 TOTAL FOR APPROVAL $116,070.30 BILLS PAID DURING THE MONTH PETTY CASH 121.36 RUTH SHOLLENBERGER 25.00 NEXTEL COMMUNICATIONS 1,795.84 THOMAS ZELINSKY 32.42 STARR UNIFORM CENTER 3,153.15 NATIONAL EMBLEM 160.00 BERKS CO. TREASURER 210.50 BOROUGH OF HAMBURG – GROSS PAYROLL 72,890.92 BOROUGH OF HAMBURG – EMP. SHARE SS 4,237.43 SAMS CLUB 721.59 GPU ENERGY 72.84 DANA SHOLLENBERGER 160.00 HMA 68.25 TONYA GERNER 797.25 POHL CORPORATION 178.92 HMA –SEWER 625.00 POSTMASTER OF HAMBURG 98.60 TOTAL $85,349.07 UPCOMING MEETINGS/INFORMATION
July 18, 2001 – Water/Sewer Committee meeting – 6:30 p.m. July 18, 2001 – Authority meeting – 7 p.m. July 23, 2001 – Planning Commission – 7 p.m.
There being no further business, the meeting adjourned at 7:40 p.m. on motion of Leon Balthaser and seconded by Charles Figard. Attest:
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