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MINUTES FROM THE MARCH 14, 2005 MEETING OF BOROUGH COUNCIL The fifth regular meeting of the Hamburg Borough Council for 2005 was held this evening at the Hamburg Municipal Center with President Adam Dries presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Adam Dries, Charles Figard, Jeanette Heckman, Dale Schlenker, Tammy Wilkinson, Martha Bertolet, Tina Yoder Members Absent – None Also Present – Lynda G. Albright, Borough Manager, Kim Y. Berger, Recording Secretary, Solicitor Shollenberger, Mayor Del Rosario (7:40 p.m.) Visitors- Nikki Murry (Item), Buck Holtzman, Mike Heckart, Pamela Weaver, Heather Breininger, Kerry Delong, Maria Herne (Pottsville Republican), Rick Boyd, Mike Trask (Reading Eagle), Lori Guldin, Sylvia Summons A motion was made by Tina Yoder and seconded by Charles Figard to approve the amended agenda adding the approval of the Road Committee Report. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. SchlenkerNAYES – None COURTESY TO AUDIENCE Lori Guldin stated that she had heard that when the I-78 project is going on that there is a possibility of permitting parking on only one side of the street on 4th Street. Ms. Guldin stated that she is concerned about this from a business point of view. She asked council to discuss this in great detail before it is done. Ms. Guldin also questioned if the borough could implement a clean up day for the borough. Manager Albright stated that we will be bidding the trash and recycling contract this year for 2006 and we can possibly put it into the bid as an option. There is no guarantee that it would be implemented. Mike Heckart, owner of Miller’s 5 & 10 wanted to express his appreciation to the police department for their new program that was implemented regarding the business checks. He believes that this program is a real crime deterrent due to the visibility of the police and the checks they are making. Buck Holtzman questioned the EMST tax implemented in the beginning of the year. He is concerned about the part-time or summer employees. It is really putting a burden on them. Could this be looked at again and possibly give a break to those individuals making a certain amount of money. He was advised that the full amount would remain in tact for 2005, however, it could certainly be revisited for 2006. A motion was made by Martha Bertolet and seconded by Tina Yoder to approve the minutes of the March 3, 2005 meeting. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. SchlenkerNAYES – None A motion was made by Jeanette Heckman and seconded by Charles Figard to approve the following reports: Borough Manager’s Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Building/Zoning/Codes Report, Treasurer’s Report, Police Report, Road Committee Report. (Councilman Schlenker questioned the status of the DCED report. Manager Albright stated that it is being worked on.) ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. SchlenkerNAYES – None BOROUGH MANAGERS REPORT FEBRUARY, 2005 The Borough Manager’s activities for the month of FEBRUARY, 2005 included the following: Held Staff meetings to discuss various issues. Addressed complaints as needed. Met various times during the month with John Leonforte, Code Enforcement Officer, for updates on projects he is working on, primarily North Crescent Avenue and North 6th Street. Had another major snow event in which a snow emergency had to be called. Again, things went smoothly and roads were cleared and passable within a reasonable time. Attended a media event sponsored by the PennDOT, along with Deena Kershner, OTF Manager, to accept checks totaling $1,311,920.00. These funds are being generated toward the Home Town Streets Program. Met with Solicitor Allen Shollenberger, along with the Chief and council representatives to discuss issues dealing with the SRO program and police services in Shoemakersville. Kim Berger, Office Manager and I attended the first annual meeting of the newly formed Pennsylvania Municipal Health Insurance Group. In addition to election of officers and adopting the depository resolution, online training was provided for dental and eye benefits. Spent time working with PennDOT and residents north of I-78 regarding issues of access to their property and other safety issues in an effort to minimize the impact of the upcoming construction project. A special road/safety committee meeting was also held with some of these residents and representation from PennDOT. This project is scheduled to start within the next month. At the request of the Property Committee, June Hilbert, Rec. Director and I reviewed the annual report of the Recreation Board and provided a response for the committee to determine areas of responsibility going forward. In addition to the two regular council meetings, Planning Commission and Hamburg Municipal Authority attended Property committee, two Safety Committee meetings, Finance, Personnel and Road. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of February, 2005. PUBLIC WORKS SUPERINTENDENT’S REPORT Throughout the month continued to assist with the installation of remote meters. Installed the snow blower on the John Deere tractor. Repaired stop signs and other signs around the area. Installed the signs in Primrose Alley. The crew spent a lot of time cold patching streets and alleys. During the snow events spent time plowing and salting the streets and clearing sidewalks. Cleared intersections and parking lots. Spent a day in the municipal center repairing floor tiles, ceiling tiles etc. Repaired the 2" water line at the sewer plant. The crew spent time at the reservoir working on the well house roofs. Washed the borough vehicles, serviced the police Blazer and washed the police cars. Rebuilt the fire hydrants at 3rd and Grand and 4th and Windsor Streets. Repaired tables at park. Delivered EMST forms to businesses. On the warmer days, swept the streets where possible. Installed stones along the shoulders of Port Clinton Avenue and Pine Streets. Researched information for salt sheds. Met throughout the month with John Leonforte and Barry Weaver about the North Crescent and North 6th Street projects. Attended staff meetings and Road Committee as requested. Also attended a PA DOT meeting regarding the I-78 project.
Water/Wastewater Superintendent’s Report February 2005 Water All water for the month came from the surface source. We are still having issues with getting the filters clean after backwash. We are working with the manufacturer on locating the source of the problem and finding a solution. Tony and I attended a workshop on reporting of radiological contaminants. We are grandfathered for several years because we did the required testing and reporting in advance of the new regulations. There was, once again, a leak in the fire suppression system at Exide. The service line froze prior to entering the building and we were unable to locate a shut off. This happened on a Saturday night and left 2 customers without water till Monday. I, along with Mrs. Albright, attended a meeting with PaDOT in regard to utilities and the I-78 project. We foresee no issues with either water or sewer service during the project. Wastewater We are still fighting settling problems. We have tried several settling aids and are using a polymer to keep the sludge in the plant. We have done some testing looking for a cause to the problem but so far have come up empty. Flows are up but the recent warm weather and resulting thaw would account for that. The TV and grout work progresses. We have located few problems in the mains themselves but the manholes are different matter. We have repaired significant leaks in more than a few manholes. There has not been a significant rainfall since the work has been done so the effect of the repairs is unknown. The number 2 pump at Edenburg has been rebuilt along with the motor starter. The water service line to the chemical feed building developed a significant leak which has been repaired. Respectfully Submitted Keith L. Brobst Water/Wastewater Superintendent OFFICE MANAGER’S REPORT The beginning of February was spent working with the auditors who were auditing the borough and authority records. The auditors were finished by February 9, 2005. After the audit was complete, completed compiling the records for filing. Throughout the month met with representatives from the HVAC company and insurance adjusters regarding the leak in the senior center. Various correspondences was completed regarding complaints and other issues. Met with a representative who was auditing the worker’s compensation. Attended a benefit meeting with Benecon. Assisted the Recreation Director with reviewing information. Spent a lot of time working on the next zone for the Inflow and Infiltration inspections. Labels, letters and envelopes were prepared and will be mailed the middle of March. Researched various information regarding minutes, land information, etc. Updated the municipal access channel as well as the web page. Met with a resident regarding water and sewer issues. Attended two council meetings, one civil service commission meeting, one safety committee meeting and staff meetings as necessary. Minutes were prepared for all the meetings. Respectfully submitted, Kim Y. Berger Building, Zoning and Codes Report February 2005 Three Building permits and three zoning permits were issued in February. Major projects ongoing or proposed are as follows: Inspections and reviews continue at Cedar Shopping Center for the renovation of the former Ames site into a Redners store. Permit was issued to American hotel regarding the second phase of construction. The restaurant area on 4th St is expected to be open by June. I had discussions with Engineers for, developer of Hamburg Commons with respect to status of PennDot approval and signage. Inspections were completed for residential and light commercial, previously permitted, work in the borough. Property Maintenance complaints of rubbish, continue to be addressed I helped the public works department with respect to stormwater and curbing and paving projects. We received a revised drawing from Barry Weaver for the N Crescent Street project and for the stormwater plan for N. 4th and Poplar to N Crescent Street.Wetland delineation has been ordered for the salt site and several companies have been contacted for estimates and recommendations for the salt shed construction. I attended road committee and Penn Dot briefing regarding I-78 project. I attended Planning commission meeting re: signage special exception discussion. John Leonforte Code Administrator
HAMBURG BOROUGH POLICE DEPARTMENT FEBRUARY 2005 ACTIVITY REPORT
SRO REPORT – FEBRUARY 2005 The following are the activities for SRO Dennis R. Schwoyer for the month of February 2005. INCIDENCES INVESTIGATED – 19
HAHS- Disorderly Conduct – 3 Weapons Offenses – 2 (1-unfounded) Tobacco Violations – 1 Theft Investigation – 1 Criminal Mischief – 1 Home Visit – Truancy – 3 MIDDLE SCHOOL – Preliminary Breath Test (PBT) for Alcohol – 1 Disorderly Conduct – 1 Home Visits – Truancy – 1 Sick Person transport – 1 ELEMENTARY SCHOOL – Home Visit – Sick Person transport -1 Truancy – 1 Disorderly Conduct – 2 CITATIONS- 12 JUVENILE PETITION- 1 Weapon Offense – Middle School HAHS- Harassment – 1 Disorderly Conduct – 4 Tobacco Violation – 1 Attendance – 3 MIDDLE SCHOOL- Disorderly Conduct – 2 Harassment – 1 EXPLORATORY CLASSES- 5 PARENTCONFERENCES- 4 STUDENT CONFERENCES- 10 MEETINGS- 4 BANK TIME Carry over hours from January 2005 ----------------------------- + 49.25 2/21/05 --- OFF – Closed Presidents Day ------------------------------------ - 8.00 2/24/05 --- Early Dismissal (1230-1530) ----------------------------------------- - 3.00 2/25/05 --- 2-hr. Delay (0730-0930) ----------------------------------------------- - 2.00 2/28/05 --- Early Dismissal (1330-1530) ---------------------------------------- - 2.00 Total Month of Feb. = - 15.00 ______ CARRY OVER HOURS TO MARCH = + 34.25 SICK DAYS USED- 3 2/07, 2/10, 2/14 Respectfully submitted, SRO Dennis R. Schwoyer Road Committee 3-3-05 Attendance: Tammy Wilkinson, Tina Yoder, Martha Bertolet, Dale Schlenker, Chuck Figard, Jeanette Heckman, Lynda Albright, Pen dot Representatives Mr. Lee, Mr. Murry Visitors: Corie Kehr, Rob Kehr, Dennis Maderia, B J Maderia, Cathy Correll, Denny Correll, Jerry Smith, Carl Hein, Glen Danenhower, Nora Danenhower, Eina Fortescue, Joe Fortescue, George Mugovero, Sammy Harner, Dave McTish, David Heyne, Anette Smith, Roger Stetzler, James Brobst, Francis Witman, William Beckly, Norman Becker, Clayton Wagner, Maria Narvag, Carol Keck, Mr. Keck, Gerald Thren, Janet Barr, Alean Tray, Kenneth Fryer, Helen Fryer, Ann Nelson, Bob Blauser, Wricke Slouwmn, Nancy Kehr, Robert Kehr, Scott Kreider.
Road Committee Attendance: Tammy Wilkinson, Martha Bertolet, Dale Schlenker, Chuck Figard, Lynda Albright, John Leonforte, Richard Pickle Visitor; Claire Evangelista Discussion was held in regards to Northmont Ave., Parking and future restrictions. At the present time no parking restrictions are in place and future parking might be limited if needed. Suggested was the possibility of extending the yellow line in order for truck traffic off of Confer St. to turn onto Northmont. N. 6th Street ready for Bid. Recommendations to advertise for paving. N. Crescent, driveways need to be marked and water service at a few vacant lots. Recommendation to advertise put curbing out to bid. After snow is gone, dumpsite will have a wet land delineation. Tammy Wilkinson OLD BUSINESS None NEW BUSINESS On the recommendation of the Road Committee, a motion was made by Charles Figard and seconded by Tammy Wilkinson to authorize the Borough Manager to secure bids for the North 6th Street paving project. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None On the recommendation of the Road Committee, a motion was made by Dale Schlenker and seconded by Charles Figard to authorize the Borough Manager to secure bids for installation of storm water pipe from North 4th St and Poplar along North 4th Street to North Crescent Avenue. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. SchlenkerNAYES – None On the recommendation of the Road Committee, a motion was made by Charles Figard and seconded by to Dale Schlenker to authorize the Borough Manager to secure bids for installation of storm drain and pipe on Windsor Street, west of South 3rd Street. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. SchlenkerNAYES – None On the recommendation of the Road Committee, a motion was made by Dale Schlenker and seconded by to Tina Yoder to authorize the Borough Manager to secure bids for the installation of curbing along North Crescent Avenue between Poplar and North 5th Street, upon receipt of the final drawings from the surveyor. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. SchlenkerNAYES – None A motion was made by Tina Yoder and seconded by Charles Figard to approve payment of invoices totaling $253,433.38. T. Wilkinson abstained from Met-Ed (family member works for them) ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None List of Bills For Approval AT&T 393.12 A.R. Adam & Son 870.00 American Rock Salt 867.94 American Rock Salt 1,771.47 Bee Net Internet Services 520.00 Berks County Treasurer 511.02 County of Berks 1,867.26 Berks Products Corp. 165.04 Berks-Mont Newspapers, Inc. 22.00 Burkhardt Mechanical 555.08 E-Mac Dairy Brush Co. 58.50 EJB Paving & Materials 147.06 EMC Insurance Companies 1,194.96 Edenburg Welding Co. 342.50 Engle-Hambright & Davies Inc. 117.00 Fort Dearborn Life Insurance 237.82 Hamburg Auto Parts 32.81 Hartman Janitorial 850.00 Christopher Hartz 172.75 Henn’s Garage 425.18 Hutchinson, Gorman & Freeh 13,000.00 Kantner’s Tire Service 99.00 Kantner’s Tire Service 15.00 Kuzan’s True Value 57.96 Leisawitz, Heller, Abramowitch 4,072.00 Leisawitz, Heller, Abramowitch 2,478.47 M&T Bank 21,230.04 Met-Ed 5,319.23 Miller Municipal Division 20.80 Municipal employers Ins. Trust 188.50 NASASP 35.00 Nextel Communications 650.52 PPL Gas Utilities 2,346.28 Penn Pride, Inc. 1,256.90 Pennsy Supply Inc. 215.50 Pitney Bowes 188.70 Quill Corp. 202.36 Randall Rentschler Inc. 44.00 Thren’s Auto Parts 14.46 Thyssen Krupp Elevator 165.18 Triangle Commnications 170.50 Unifirst 213.01 Verizon 418.84 Windsor Press 53.94 TOTAL 65,922.02 BILLS PAID DURING THE MONTH OF FEBRUARY 187,211.36 Frank M Vaccaro & Assoc. – Police Pension Preparation of MMO 300.00TOTAL FOR APPROVAL 253,433.38 BILLS PAID DURING THE MONTH Borough of Hamburg – Gross Payroll 86,621.73 Borough of Hamburg – Emp. Share S.S. 4,755.97 Best Buy 479.95 Lor-Ron Optical 260.05 National Emblem, Inc. 29.12 PA SWIF 4,517.00 Leymeister, Richard 479.25 Middle Dept. Inspect 395.00 Berks CO. Treasurer 544.50 First American 1,402.00 Sam’s Club 53.72 Berger, Kim Y 84.79 Landis Deck & Son 33,525.00 Thomas, Lowell 35.48 Hilbert, June 375.00 M&T Bank 430.16 JMA 607.39 Petty Cash 44.66 B.C.M.H.I.P.G. 20,076.84 Kerschner’s Gun Shop 500.00 Lady T’s Performance 124.79 Mascaro & Sons 13,622.42 Munis 203.64 P.M.H.I.C. 1,036.35 Quill Corp. 108.09 Raritan Valley Disposal 13,721.59 Rockwell Appraisals 300.00 Zee Medical Service 26.10 Zelinsky, Thomas 79.00 SOLICITOR’S REPORT Solicitor Shollenberger stated that the deed of dedication for Winterson Drive is being reviewed. INFORMATION ITEMS March 15, 2005 – 3:30 p.m. – Safety Committee March 21, 2005 – 7:00 p.m. – Planning Commission March 22, 2005 – 4:00 p.m. – Property Committee March 28, 2005 – 6:30 p.m. – Finance March 28, 2005 – 7:30 p.m. – Borough Council meeting Scott Kreider mentioned that anyone interested in helping with the Community Day Committee, the committee will meet on April 11, 2005 at 6:30 p.m. in the Senior Center. There being no further business, the meeting adjourned at 7:55 p.m. on the motion of Martha Bertolet and seconded by Tina Yoder.
Attest: Kim Y. Berger
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