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MINUTES FROM THE MAY 10, 2004 MEETING OF BOROUGH COUNCIL The ninth regular meeting of the Hamburg Borough Council for 2004 was held this evening at the Hamburg Municipal Center with President Adam Dries presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Adam Dries, Tammy Wilkinson, Charles Figard, Jeanette Heckman, Martha Bertolet Members Absent – Tina Yoder, Dale Schlenker Also Present – Kim Y. Berger, Recording Secretary, Lynda Albright, Borough Manager, Solicitor Shollenberger Visitors – Nikki Murry (Item), Maria Heine (Pottsville Republican), Norma Berger, Heather Breininger, Lori Guldin, Rick Boyd, Norman Taylor A motion was made by Charles Figard and seconded by Martha Bertolet to approve the amended agenda. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard COURTESY TO AUDIENCE Richard Boyd questioned whether the two officers that were going to be hired as part time officers met the criteria of civil service. President Dries stated that the Civil Service requirements are for full-time officers only. Mr. Boyd stated that there are seven officers that have passed all the testing requirements for civil service. Mr. Boyd stated that the idea was to improve the quality of the police officers in the department and that they be given the opportunity and not use officers who have not passed the civil service test and use a lower grade officer. Chief Painter stated that Civil Service does not part time officers. The two officers that we are looking to hire are actually "re-hires". They have worked for the borough before, they know the procedures, we have their uniforms, etc. They do not have to go through the FTO program, only a refresher course on the computer and the new policies placed in effect. These officers have no "bad reports" in their files. Mr. Boyd stated that there are many officers who worked for Hamburg Police Department who may have wanted to work for the police department but this position was not advertised. Councilman Figard questioned if the two individuals know that this is only part-time and not a full-time position. Chief Painter stated that they know that if they want to become a full-time officer that they would have to go through Civil Service. Lori Guldin questioned why Civil Service testing is done. Mr. Boyd stated that Civil Service is designed to take the politics out of the hiring. Civil Service comes into play when the department reaches a certain number of full-time officers. Civil Service is to make sure that we get the most qualified person for the job. A motion was made by Jeanette Heckman and seconded by Tammy Wilkinson to approve the minutes of the April 26, 2004 meeting. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard A motion was made by Charles Figard and seconded by Martha Bertolet to approve the following reports: Borough Manager's Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager's Report, Treasurer’s Report, Police Report, Personnel Committee Report and Property Committee Report. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard BOROUGH MANAGERS REPORT The Borough Manager’s activities for the month of April, 2004 included the following: Held Staff meetings to discuss various issues. Met with Ken Fogel to review the bridge inspection reports for the bridges that the Borough are responsible for. Some repair work is anticipated, but nothing of any major concern. Met onsite at the borough lot across from NAPA to ascertain property boundries. Met with Barry Weaver, Surveyor, Council members Dale Schlenker and Tammy Wilkinson, John Leonforte, Ken Chubb, owner of NAPA and Richard Pickel, public works supt. Council member Tammy Wilkinson and I worked on finalizing the filing of several grants through DCED. Grant applications were for the baby pool, borough truck, equipment for police department. John Leonforte and I attended the Our Town foundation Board meeting for updates on outstanding issues relative to the Barta Bus and the traffic study to be done later this year. Met with representative from Bartus signs to finalize the purchase of a new baseball scoreboard at the park. The majority of the money for this purchase is being donated. It is anticipated that the sign will be ready for installation the early part of June. Met with Eric George, who is now working for the Fleetwood Bank, to advise me of the services he has to offer to the Borough and to advise that he would soon have an office located in the Borough. Met with Bob Reed of RPA to look at the installation of the HVAC system I the senior center to try and determine what is causing an odor problem in the borough offices. If it is determined that the duct work was not installed properly, the architect will contact the contractor and advise him to make the necessary corrections to the system. Had a meeting with EPA to discuss various issues regarding the lead removal in the Borough. Met with Finance Committee Chairwoman Martha Bertolet to review the quarterly financial receipt and expense statements in order to provide a better understanding of how the Borough finances are handled. Met with John Leonforte, Code Enforcement/Building Inspector several times during the month to be updated on on-going projects he is working on, as well as the proposed zoning ordinance and the new Statewide Building Code. Handled complaints as needed. In addition to the two regular council meetings, Authority Meeting, Recreation Board, and Planning Commission, attended Property committee, Safety Committee, Road Committee, W/S/Public Relations. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of April, 2004. Lynda G. Albright PUBLIC WORKS SUPERINTENDENT’S REPORT The crew placed ¼" stone on the Greenway trail. The wind has played havoc with our signs again. We spent time repairing a lot of the signs. Cold patching continues around the borough. Grass mowing has started. This will keep us very busy trying to catch up with all the rain that we have had. Mowing commenced at the parks, municipal building and library and along Port Clinton Avenue and Chestnut Street. The process of getting the swimming pool ready has begun. The baby pool has been repaired and seems to be holding water. The crew has started to mulch around the playground equipment. The crew flushed fire hydrants. Repaired ½" service line in Plum Alley. The street sweeper program has begun for the year. Removed all the spreaders and plows from the winter. The crew installed a light in the storage room of the municipal building. During the month I attended staff meetings as required.
Water/Wastewater Superintendent’s Report April 2004 Water Most production for the month was from the surface source. We spent considerable time working on monitoring and recording issues. Both Roberts Filter and Clark Electric were on site to help trouble shoot the problems. We have made considerable progress and can, at least, get the monitors and meters to agree. Roberts continues to assist in trouble shooting other issues. Hydrants were flushed and the system seems to be in good condition. Wastewater In home I & I inspections are continuing. Most residents have been very cooperative and we are making progress. The inspections in the first zone are almost complete and repairs are, for the most part being made in a timely manner. Recent heavy rains would indicate that these repairs are having some effect. Flows increase rapidly and fall quickly as well indicating inflow and less infiltration. The next round of inspections will start in June. We are applying for a permit modification to increase the size of one pump at the Ridge Lawn Pumping Station. Flow in that area continues to increase beyond what would be expected for the size of the system. We are still struggling on the operational side. Incomplete nitrification is making disinfection difficult. Additionally, sludge production is up and we are running the belt filter press every day increasing loading on the primary clarifiers and anaerobic digesters. Respectfully Submitted Keith L. Brobst Water/Wastewater Superintendent OFFICE MANAGER’S REPORT Throughout the month of April spent at great deal of time setting up appointments for inspections of homes for the infiltration study. Also have called those individuals who have not responded. Mailed letters to those property owners who had issues that had to be corrected. Spent time working on Civil Service issues. Preparing for the physical agility portion of the testing. Season ticket applications were mailed to those individuals who had season tickets last year. We have begun receiving applications and payments. Worked with the water/sewer superintendent on specifications for a van for his department. Met with the Recreation Director to update various paperwork for Community Days. Prepared the recycling grant. Attended County EMA training at the Fire Training Facility. Updated the web page and municipal access channel. Various letters regarding junk cars, weeds and meters being blocked were mailed. Orientation memos, employee contracts for park and pool employees were typed and mailed. Attended two council meetings, one EMA meeting and staff meetings as necessary. Respectfully submitted, Kim Y. Berger
HAMBURG BOROUGH POLICE DEPARTMENT APRIL 2004 ACTIVITY REPORT
None due to illness
MUNICIPAL BUILDING – 4 PM ATTENDING: Lynda Albright, Chuck Figard, John Leonforte & Dale Schlenker VISITOR: Richard Boyd
Chairman of Property PERSONNEL COMMITTEE REPORT PRESENT: DALE SCHLENKER, TINA YODER, LYNDA ALBRIGHT, CHIEF PAINTER ABSENT: Jeanette Heckman, Chuck Figard Robert Grugan has successfully completed probation and recommendation from the Borough Manager/Personnel to appoint Mr. Grugan as a regular full-time employee retroactive to May 6, 2004 and increase his salary to $12.50/hr. Lynda presented an application for a Recreation Board candidate. She was instructed to set up an interview with the committee within the month. The Police Chief’s employment agreement was discussed and it was decided to provide copies to all members of council and the mayor before action is taken. Lynda and Solicitor Speicher have made some changes as necessary to cover Mike’s probationary period. Personnel Committee is recommending the addition of one paragraph of the Public Participation Notice, which was inadvertently left out when initially approved. Discussed the hiring of two part-time officers and Personnel is recommending the hiring of Doug Williams effective immediately and the hiring of Bill Kramer to be effective upon the completion of his Act 120 Certification on June 3, 2004. Lynda G. Albright, Borough Manager For: PERSONNEL COMMITTEE OLD BUSINESS NONE NEW BUSINESS On the recommendation of the Property Committee, a motion was made by Charles Figard and seconded by Tammy Wilkinson authorizing the Borough Manager to purchase two rolling doors for the for the pool bathrooms from Overhead Door Company at a total cost of $1,280.00. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard On the recommendation of the Property Committee, a motion was made by Jeanette Heckman seconded by Martha Bertolet authorizing ML Construction to reinforce the front stair railing as per the quote at a cost not to exceed $2,896.00. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard On the recommendation of the Borough Manager and Personnel Committee, a motion was made by Jeanette Heckman and seconded by Charles Figard to have Robert Grugan become a permanent full-time employee, having successfully completed his six-month probation and that his salary be increased to $12.50/hr. retroactive to May 6, 2004. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard On the recommendation of the Personnel Committee, a motion was made by Martha Bertolet and seconded by Charles Figard approving the Public Participation Notice, as previously adopted, but with the addition of the last paragraph, which had been inadvertently omitted. In addition, to approve the change in the first paragraph referring to meeting times, changing the fourth Wednesday to the fourth Monday. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard On the recommendation of the Personnel Committee, a motion was made by Jeanette Heckman and seconded by Tammy Wilkinson to hire Doug Williams as a part-time officer immediately at a rate of $12.00/hr. and the hiring of Bill Kramer also at $12.00/hr. to become effective upon the completion of his Act 120 Certification on June 3, 2004, with each officer working no more than 20 hours per month. (Discussion: Mr. Boyd questioned if there would be additional time above the 20 hours for court time. Chief Painter stated that the 20 hours is shift work only.) A motion was made by Jeanette Heckman and seconded by Charles Figard to table this motion until after executive session. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J.
Heckman, C. Figard, D. Schlenker On the recommendation of the Property Committee, a motion was made by Charles Figard and seconded by Tammy Wilkinson to authorize the Borough Manager to advertise the proposed new Curb and Sidewalk Ordinance. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard A motion was made by Martha Bertolet and seconded by Charles Figard to approve payment of invoices totaling $203,006.17 ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard List of Bills For Approval AT & T 207.74 Albert’s Warehouse 47.95 B.C.M.H.I.P.G. 19,428.40 BOC Gases 22.55 Barko Cleaning Service, Inc. 878.00 Berks CO. Treasurer 643.59 County of Berks 1,743.14 Berks Products Corp. 162.05 Berks-Mont Newspapers, Inc. 283.80 Blue Marsh Surveyors 3,542.00 E-Mac Dairy Brush Co. 64.80 Edenburg Welding Co. 304.15 Fort Dearborn Life Insurance 229.49 George T. Bisel Co., Inc. 216.05 Great Lakes Sports 623.25 Hamburg Auto Parts 27.12 Henn’s Garage 385.39 Hess Embroidery & Uniforms 84.00 Hutchinson, Gorman & Freeh 15,675.00 Mike Kershner 892.38 Leisawitz, Heller, Abramowitch 1,932.40 Lowe’s Business Account 51.24 Met-Ed 5,332.84 Mountain View Supply 31.38 Municipal Employers Ins. Trust 188.50 Nextel Communications 683.90 State Workers’ Insurance Fund 6,630.00 PPL Gas Utilities 1,250.46 Penn Pride, Inc. 798.15 Pickel’s General Hauling 140.00 Randall Rentschler Inc. 127.65 Staples Credit Plan 188.65 Thren’s Auto Parts 65.95 ThyssenKrupp Elevator 160.37 United Parcel Service 21.00 UniFirst 242.50 Verizon 414.57 Windsor Press 243.92 TOTAL $64,085.33 INVOICES PAID PREVIOUSLY 138,920.84 TOTAL FOR APPROVAL 203,006.37 BILLS PAID DURING THE MONTH Borough of Hamburg – Gross Payroll 83,162.25 Borought of Hamburg – Emp. Share S.S. 4,557.62 Starr Uniform Center 1,001.00 Berks County Treasurer 696.50 Bartush Signs 6,000.00 M&T Bank 430.16 Met-Ed 2104.79 Nextel Communications 684.74 Our Town Foundation 40,000.00 Emblem Enterprises Inc 245.40 Commonwealth of PA 20.00 Petty Cash 18.38 SOLICITOR’S REPORT Solicitor Shollenberger stated that in two weeks Solicitor Speicher will discuss with council his thoughts about a meeting that was held with representatives from EPA regarding lead contamination in the borough. Notes are forthcoming to council members, please read them so it can be discussed at the next meeting. Executive session was called at 7:55 p.m. to discuss the police contract and the Chief’s contract. Meeting reconvened at 8:45 p.m. A motion was made by Jeanette Heckman and seconded by Tammy Wilkinson to remove from the table the motion regarding the part-time officers. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard A motion was made by Jeanette Heckman and seconded by Charles Figard to amend the original motion regarding the hiring of the police officers to state: to hire Doug Williams as a part-time officer immediately at a rate of $12.00/hr. and the hiring of Bill Kramer also at $12.00/hr. to become effective upon the completion of his Act 120 Certification on June 3, 2004, with each officer working no more than 20 hours per month and occasional court time as necessary to prosecute court cases.ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard The following is the roll call for the original motion: ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C.
Figard INFORMATION ITEMS MAY 11, 2004 – 6:30 p.m. – HAMBURG LIBRARY – IN LIBRARY BUILDING MAY 17, 2004 – 7 P.M. – PLANNING COMMISSION MAY 18, 2004 – 3:30 P.M. – SAFETY COMMITTEE MAY 19, 2004 – 7 P.M. – AUTHORITY MEETING MAY 24, 2004 – 7:00 P.M. – WATER/SEWER COMMITTEE AND PUBLIC RELATIONS MAY 24, 2004 – 7:30 P.M. – BOROUGH COUNCIL MEETING There being no further business, the meeting adjourned at 8:50 p.m. on motion of Martha Bertolet and seconded by Charles Figard.
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