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MINUTES FROM
THE CONTINUED YEAR END MEETING OF 12/26/07 ON
1/7/08 The
continued year-end meeting of the Hamburg Borough Council was held this evening
at the Hamburg Municipal Center with President Tammy Wilkinson presiding.
Members
Present - Tammy Wilkinson, Martha Bertolet, Dale Schlenker, Jeanette Heckman,
Roger Stetzler, Elaine Swavely, Heather Berger
Members
Absent – None Also Present – Lynda G. Albright, Borough Manager,
Kim Y. Berger, Recording Secretary, Mayor Del Rosario Visitors
– Chief Painter, Penny Hummel (Item), John Leonforte A motion was made by Dale Schlenker and
seconded by Roger
Stetzler to approve the amended agenda by adding
a motion regarding the resolution for the “Homeowners and Bank Protection Act
(HBPA and HR 418) under Old Business” to discuss. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, E. Swavely
COURTESY
TO AUDIENCE
A motion was made by Jeanette Heckman and
seconded by Heather Berger to approve the minutes of December 26, 2007 meeting
as submitted. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, E. Swavely
NAYES – None A
motion was made by Dale Schlenker and seconded by Jeanette Heckman
to approve the
following reports: Borough Manager’s
Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s
Report, Building Inspector’s report, Recreation Directors Report,
Treasurer’s report and the Police report. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, E. Swavely
BOROUGH
MANAGER’S REPORT The Borough Manager’s
report for the month of December, 2007 included the following: Held staff meetings with supervisors to discuss,
provide and receive updates on various projects and issues taking place. Addressed complaints and other correspondence
as needed. Met various times during the month with John
Leonforte, Code Enforcement Officer, for updates on projects he is working on,
primarily the Grand Street Extension, curbing work on Catherine, Arthur and
Grandview, OTF projects, Exide demolition as well as various code violation
issues and proposed ordinances. John
and I also met with representatives of Stackhouse Brensinger relative to the
Reading Railroad Museum and their ongoing project on South 3rd
Street. I also worked with Museum
volunteers in an effort to submit a grant application. Met with representatives of the Little League
regarding some changes they are interested in making, with borough approval,
most importantly is replacing the fence in the outfield. Attended the annual Breakfast provided by members of
Council; as always, it was delicious. Thanks
Council members. Met with representatives of M & T Bank to
review access to Borough banking through Web In Focus. Guy Ketch, Rec. Director and I conducted interviews
for potential park and pool employees for the 2008 summer season. Met with representatives of BFI, new trash contractor
for 2008 to review days of pick-ups and borough street layout. Completed work on the 2008 budget for final
approval at the year-end meeting and am happy to report that no tax increase was
needed. Worked on paperwork required for the solicitor
to complete the tax anticipation note. Attended two Council meetings, Authority
meeting, Finance, Safety, Personnel and Property Committee meetings. If anyone has any questions regarding my report,
please feel free to ask. Attached with my report are the activities of my
staff for the month of December, 2007.
Lynda G. Albright
Borough Manager PUBLIC
WORKS SUPERINTENDENT’S REPORT DECEMBER 2007 Signs at 4th and 61 have been repaired. The crew is currently working on repainting the first
floor hallway in the Municipal Center as time allows. During the ice storm the crew was cindering and
plowing streets. The intersections were cleared of snow and ice. In the beginning of the month, leaves were collected
at the parks. The crew has been trying to obtain parts to work on
the pump at the pool filter room. The tractors were serviced. The backhoe door was in need of some repairs and
these were accomplished Benches and picnic tables were received and we
unloaded them. A leaking service line was repaired at 130 N. 5th
Street. A ¾” service line was repaired at 604 S. 7th
Street. A ½” service line was repaired on Raymond Avenue. Two fire hydrants were rebuilt – Poplar and
Crescent and Chestnut and Wyndcliffe. The brush was cut at the reservoir around the dam.
Respectfully submitted, Richard
L. Pickel Water
We are back on surface water. In the beginning of the month we were
looking at well levels and trigger points for water conservation measures and
the dam is now full and overflowing. A
few days of heavy rain completed a turnaround in the water supply and the
springs and streams feeding the dam are running very strong. We started the plant on the 17th and 18th.
There were a few glitches in the first 2 weeks but things have settled
down and the plant is working well.
We conducted a system wide leak survey locating several leaking
services, 2 leaking mains, and 4 leaking hydrants. All have been repaired and flows from the water plant have
dropped accordingly.
We are now reporting Safe Drinking Water Act parameters to PaDEP
electronically. We have had
problems in the past with reports not being recorded by PaDEP in a timely manner
resulting in violations for our system. This
should solve that as they are posted as they are entered.
PaDEP and USEPA are requiring extensive testing for disinfection
by-products. Based on past testing we have applied for a waiver of the
tests. I expect that to be granted
without a problem. Wastewater
The construction, for all intents and purposes, is complete. Final walk
through was done on the 17th with just a few issues to be resolved.
All systems are up and running and the plant is performing well.
We still have issues with inflow and infiltration.
Flows, due to above average rainfall, are also above normal and take longer than
they should to drop off. While this
doesn’t cause problems as in the past it is still an expense to treat and may
in the future limit available capacity.
Respectfully Submitted
Keith L. Brobst
Water/Wastewater Superintendent OFFICE MANAGER’S REPORT - DECEMBER 2007 Due
to the significant upgrade to our software, everyone has been muddling through
with the changes and there have been glitches.
We worked throughout the month on a daily basis working the bugs out and
finding other issues that needed to be addressed. I hope in the next month that everything will be ironed out. Quarter
and year end reports have been completed and we are working on finishing up the
processes to close out 2007. The
office has been fielding calls regarding the new Local Services Tax or what used
to be the Emergency Services Tax. We
have been directing them to Berks EIT, however, we have also answered some of
their questions directly. The
web site has been updated with the new hours for Council and the Committees.
Various other information was also updated. The
municipal access channel also was updated with new information. Other
information has been updated for 2008. Payroll
quarterly reports, end of year information and new information for 2008 was
entered into the computer. Various
memos and documentation was distributed to the employees. Attended
two Council meetings and staff meetings as necessary. Minutes were prepared for all the meetings.
Respectfully submitted, Kim Y. Berger Building,
Zoning and Codes Report December
2007
Major
projects ongoing or proposed are as follows: The
Streetscape project. The
Issue at the curb and sidewalk at the north/west corner of Pine and South 4th St
has been resolved. The
Issue at Saint Mary’s sewer vent problem on State St remains to be resolved. The
Street light at State St knocked down has not been replaced Work
is progressing to reconstruct some curbing, sidewalks,
at Catherine, Grandview Terrace, and Arthur St. We
have sent letters to each affected property owner asking that curb and
sidewalk repairs be made. All but one owner has responded to our letter. We hope
to complete curb and sidewalk work this fall with paving work to be done this
spring or summer. Final
drawings for phase one of the Grand Street extension has been sent to
Penn
Dot for their review. Penn Dot has returned our application with comments.
Our
engineers will address the comments and resubmit our application.
DEP
and Soil Conservation have reviewed our application and asked us to address
Comments.
This is now being addressed by our engineer. Additional soil testing has
been requested by Penn Dot.
We
hope to get through the permitting process by spring 2008 and build Phase
one
4 months after that, with a hoped for completion date of fall of 2008 or spring
of 2009.
Ryan
Kern with Barry Issett associates and I have met with Met Ed regarding right of
way andconstruction easements needed to place a traffic light at Hawk ridge and
South 4th Street. We were received positively at the local level, but
approvals from higher authority at Met Ed is pending.
Exide
Corporation site .The demolition contractor and, EPA continue the clean up
and demolition of the battery plant, with expected completion in January 08. At
this point approximately 95 % of the complex has been demolished. Demolition
of the Curves property has been completed. Completion of exterior finish to the
Driscoll building is pending. Work
on the Peach Alley Apartments
project (former Wrights Building, at 239 Pine) is progressing. Inspections were completed for residential and light
commercial previously permitted, work in the borough. Property Maintenance complaints of rubbish,
snowy sidewalks and Occupancy inspections continue to be addressed. Note: From
Dec 1 to date, approximately 19 new Property Maintenance complaints were filed
with 21 resolved and still 41 pending. Fire Safety Inspections Approximately 33 notices were sent to properties with cooking facilities
for the public. No new fire safety Inspections were done this month. John Leonforte Codes Administrator
HAMBURG
BOROUGH POLICE DEPARTMENT DECEMBER
2007 ACTIVITY REPORT
RECREATION DIRECTORS REPORT FOR THE MONTH OF
DECEMBER 2007 The months of November and December continued with
various meetings. The most
important dealt with the hiring of employees for the pool for 2008. Letters and applications were sent out to all
previous employees of 2007 in December and new applications were received.
Interviews were conducted for new and former employees on December 27,
2007. Most of the
summer 2007 employees have reapplied. We
were very fortunate to receive a number of new applicants for food stand and a
couple for lifeguard positions. Lynda, Bill and I were very pleased with the
amount of applicants and the quality that was revealed in the interviews. We are thinking about establishing a substitute list for food
stand workers to try to maintain a good staff for the 2009 season.
We plan to mail letters of acceptance by the end of February.
Based on the state inspectors recommendation, we
must upgrade the heating system for the showers and concession stand within the
next two years. Allen Schaeffer,
plumber, and I have discussed a more efficient on-demand heating system.
The discussion was tabled until spring when Allen plans to bring in a
consultant to determine the best method to resolve the problem. With the conclusion of the first year, important
experience has been gained. Using
this experience, Bill and I hope to make the 2008 season more productive.
Respectfully submitted,
Guy Ketch
William Nabozny OLD BUSINESSOn
the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Dale Schlenker to approve the
proposal from the ARM Group for geotechnical Engineering Services in the amount
of $11,700, to be performed in
conjunction with the work by Barry Isett regarding the Route 61 Bridge Widening
project. (This will be reimbursed
through the grant with the County). ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On
the recommendation of the Borough Manager, a motion was made by Elaine Swavely
and seconded by Dale Schlenker to approve Amendment #1 - extension of the
Agreement between the Borough of Hamburg and the County of Berks with regard to
the Schuylkill Canal and Riverside Recreation Initiative. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On
the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Jeanette Heckman naming John
Leonforte as the Borough representative to the North Berks Recreation for 2008
and Harold (Buck) Holtzman as the alternate. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On the recommendation of the Finance Committee, a motion was made by Jeanette Heckman and seconded by Elaine Swavely to adopt the resolution in support of Homeowners and Bank Protection Act (HBPA and HR 418). ROLL
CALL: AYES –M. Bertolet, J.
Heckman, D. Schlenker, R. Stetzler, E. Swavely
NAYES – H. Berger, T.
Wilkinson There being no further business, the meeting adjourned on the motion of Dale Schlenker and seconded by Heather Berger at 7:10 p.m. ATTEST:
Kim Y. Berger
ORGANIZATIONAL MEETING At
this time Roy C. Del Rosario, Mayor, swore in the following Councilmen:
Elaine Swavely, Jeanette Heckman, Martha Bertolet and Tammy Wilkinson The
Mayor opened nominations for President. A motion was made by Dale Schlenker and
seconded by Jeanette Heckman to nominate Tammy Wilkinson as President.
There were no more nominations A
motion was made by Dale Schlenker and seconded by Jeanette Heckman to
close the nominations. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None The
Mayor opened nominations for Vice President.
A motion was made by Jeanette Heckman and seconded by Dale Schlenker to
nominate Martha Bertolet as Vice-President.
There were no more nominations. A
motion was made by Dale Schlenker and seconded by Heather Berger to close
the nominations. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None The
Manager/Secretary cast the ballot that Tammy Wilkinson be named President and
Martha Bertolet be named as Vice-President. At
this time President called the meeting to order. The meeting opened with the Pledge of Allegiance and a
Prayer. Members
present – T.
Wilkinson, M. Bertolet, D. Schlenker, R. Stetzler, Jeanette Heckman, Elaine
Swavely, Heather Berger Members
Absent – None Also
Present – Lynda G. Albright, Borough Manager/Secretary, Roy C. Del Rosario,
Mayor, Kim Y. Berger, Office Manager/Recording Secretary Visitors
– Chief Michael Painter, Penny Hummel (Item) NEW
BUSINESS A
motion was made by Dale Schlenker and seconded by Heather Berger to name
the following dates for committee meetings in 2008. STREET COMMITTEE
- 1ST MONDAY– 3:00 PM WATER/SEWER& PUBLIC RELATIONS COMMITTEE–4TH
MONDAY–6:30 PM FINANCE COMMITTEE – 2ND MONDAY – 6:00
PM PROPERTY COMMITTEE – 2nd TUESDAY –
3:00 P.M. SAFETY COMMITTEE – 3RD TUESDAY – 6 PM PERSONNEL COMMITTEE – 1ST TUESDAY – 4
P.M. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None A
motion was made by Roger Stetzler
and seconded by Jeanette Heckman establishing
the following meeting dates for 2008: 2nd
Monday and 4th Monday of each month for Council meeting at 7 p.m. There will be no meeting on January 14, 2008. A
motion was made by Martha Bertolet and
seconded by Heather Berger to approve payment of invoices totaling $194,347.64 ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None LIST OF BILLS
AT & T 372.33 ALBRIGHT COLLEGE
450.00 AMERICAN ROCK SALT CO. 2,416.30 ANIMAL RESCUE LEAGUE 300.00 BARKO CLEANING
160.00 BERKS CO. SOLID WASTE AUTHORITY
250.00 BERKS CO. ASSN BOROUGHS
50.00 COUNTY OF BERKS 2,377.36 BERKS MONT NEWSPAPERS 304.10 BLUE MARSH SURVEYORS
2,590.00 BURKHARDT MECHANICAL
1,851.00 CAN SURETY
100.00 FORT DEARBORN
309.55 KANTNER’S TIRE SERVICE
17.00 KOZLOFF STOUDT 250.00 WILLIAM KRAMER 22.09 EM KUTZ 288.07 KUZANS 205.41 MET ED
5,713.57 MILLER MUNICIPAL DIVISION 107.40 MOUNTAIN VIEW SUPPLY
17.98 PA STATE MAYORS ASSC
50.00 PPL GAS
2,323.50 PENNSY SUPPLY 247.71 PROCLAMATIONS FOR PROFESSIONAL
50.00 QUILL
126.41 SUSTAINABLE ENERGY FUND 212.69 THREN’S AUTO PARTS
29.51 THYSSENKRUPP ELEVATOR 197.31 TYLER TECHNOLOGIES
2,640.00 VERIZON 423.57 YIS/COWDEN GROUP
52.50 YEAGER SUPPLY 262.42 TOTAL
25,238.77 BILLS PAID PREVIOUSLY BOROUGH OF HAMBURG – GROSS PAYROLL
107,979.31 BOROUGH OF HAMBURG – EMP SHARE SS
6,006.77 MICHAEL WILLMAN 52.00 RODGER GEHRING
5,000.00 BCIU
100.00 MILLERS BUILDERS
1,029.72 POSTMASTER OF HAMBURG 917.24 BEST BUY
235.98 CRYSTAL DAHMS
52.00 MAZAIKA CONCRETE
1,119.49 NEXTEL COMMUNICATIONS 853.93 RILEIGHS OUTDOOR
1,600.00 UNION FIRE CO. 19,500.00 TAMMY WILKINSON
70.41 BURKEY AND DRISCOLL
13,700.00 ANTHONY LAURETI
10,582.03 ANTHONY LASCALA
200.00 PETTY CASH
109.99 TOTAL
169,108.87 TOTAL FOR APPROVAL
194,347.64 SOLICITORS
REPORT An
executive session was called at 7:20 p.m. to discuss police personnel issues. Meeting
reconvened at 7:40 p.m. A
motion was made by Jeanette Heckman and seconded by Heather Berger to authorize
the Borough Manager to direct the Civil Service Commission to initiate Civil
Service testing to fill two corporal positions by promotion within the
department and to approve temporary appointment of Officer Richard Leymeister
and Officer Robert Mengle to Corporal until the results of the Civil Service
Testing. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None INFORMATIONAL
ITEMS THERE WILL BE NO COUNCIL MEETING ON JANUARY 14, 2008 January 8, 2008 – 3 p.m. – PROPERTY COMMITTEE January 15, 2008 – 7 PM – PLANNING COMMISSION January 15, 2008 – 6 PM – SAFETY COMMITTEE MEETING January 16, 2008 – 7 PM – AUTHORITY MEETING
January 28, 2008 – 6:30 PM – WATER/SEWER & PUBLIC
January 28, 2008 – 7:00 PM – COUNCIL MEETING
There being no further business the meeting adjourned
on motion of Roger Stetzler
and seconded by Heather Berger at 7:42 p.m.
ATTEST:
Kim Y. Berger Recording Secretary/Office Manager | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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