JANUARY 25, 2010

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MINUTES FROM JANUARY 25, 2010 COUNCIL MEETING\

The second meeting of the Hamburg Borough Council for 2010 was held this evening at the Hamburg Municipal Center with President Martha Bertolet presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present – Martha Bertolet, Roger Stetzler, Dale Schlenker, Jeff Adam, Jeanette Heckman, Douglas Williams

Members Absent – None

Also Present –Solicitor Gombar, Solicitor Antanavage, Kim Y. Berger, Office Manager/Recording Secretary, Lynda G. Albright, Borough Manager

Visitors –Matt Reichl (Item), Michelle Park (Reading Eagle), Deena Kershner

Due to Councilman Schlenker not being sworn in yet, he did not take part in voting on the motions.

A motion was made by Jeanette Heckman and seconded by Roger Stetzler to approve the amended agenda, adding a motion under New Business regarding the 2nd Street Redevelopment.

ROLL CALL: AYES – M. Bertolet, J. Heckman, R. Stetzler, D. Williams, J. Adam

NAYES – None

COURTESY TO AUDIENCE

Nothing

A motion was made by Jeff Adam and seconded by Jeanette Heckman to approve the minutes of the Continued Year End and Reorganization meeting of January 4, 2010.

ROLL CALL: AYES – M. Bertolet, J. Heckman, R. Stetzler, D. Williams, J. Adam

NAYES – None

A motion was made by Jeanette Heckman and seconded by Roger Stetzler to approve the following reports: Engineer’s Report, 2009 Year End Police Report, Personnel Committee, Treasurer’s report, Road Committee Report, Safety Committee Reports from February, June and December of 2009 and the Police Report for December 2009.

ROLL CALL: AYES – M. Bertolet, J. Heckman, R. Stetzler, D. Williams, J. Adam

NAYES – None

 

HAMBURG MUNICIPAL AUTHORITY
ENGINEER’S REPORT
January 20, 2010
SEWAGE TREATMENT PLANT ISSUES

The operations within the new wastewater treatment plant continue well. Systems Design Engineering, Inc. is working assisting the Superintendent with operational questions on an as needed basis.
SLUDGE CONTRACT

Bids were received at the November Authority meeting with award to Potty Queen at the December meeting. The contracts have been put together for signature.
WATER STUDY

Systems Design Engineering, Inc. continues to progress with potential water sources to supplement the Hamburg system. Both preliminary wells have been drilled with success. Each well appears to have water potential in excess of 200 gpm.

Application for Payment No. 1 will be presented for Eichelberger, Inc. on the test wells.

Contract Amount $60,406.00

Application No. 1 $41,079.15

Balance $19,326.85

Systems Design Engineering, Inc. recommends that both wells be considered for production wells. Prior to reconstructing the wells, a preliminary test of the water quality is warranted. To complete that it is recommended that each well be video surveyed, preliminary water source quality tested and preparation of the well logs. Cost to complete that work is $2,500 per well for a total of $5,000. Direction to proceed with this phase is requested.

With completion of the preliminary phase and clean results, the following items need to be completed with estimated engineering / hydro-geological cost:
    1. Preparation of technical specifications $ 5,000
    2. Production well construction $ 5,000
    3. Pumping Test Plan $ 4,000
    4. Pumping Test (includes monitoring devices and lab analysis) $15,000
    5. Final Report and Water Quality $14,000

Total hydro-geological, engineering and laboratory costs $48,000

At this time we estimate the cost of reconstructing the wells to be in the range of $50,000 each. SDE cannot estimate the cost of the well house and pumps until we consider the options for treatment, i.e., chlorination and radon removal. Ballpark numbers would be in the range of $50,000 each. Short transmission lines will be required to the water filtration plant or proposed new water tank.

Cost of the entire project bringing a new water source in excess of 500,000 gallons per day onto the system is going to be approximately $400,000.
WATER PRODUCTION

The impoundment dam is full. Water production was mostly from surface water this month.

TILDEN TOWNSHIP

No items to report.

WATER TANK

Systems Design Engineering, Inc. is completing the design of the proposed water tank. The water quality permit for the tank is nearly complete for submission to DEP. SDE is reviewing the design with Authority staff to insure that all process requirements for the filter plant at met. The proposed design can then be submitted for grant applications.
DEVELOPMENT REVIEWS

Systems Design Engineering, Inc. continues to work with the Authority Solicitor, the Commonwealth and their engineers in reviewing the proposed PEMA facility and the water / sewer connections.
YEAR END REPORTS

Both the sewer and water year end reports have been submitted according to trustee requirements.
REQUISITIONS

Requisition 344 Systems Design Engineering, Inc.
Requisition 345 Eichelbergers, Inc. $41,079.15

HAMBURG BOROUGH POLICE DEPARTMENT

2009 YEAR END ACTIVITY REPORT

911 Hang-up

42

HWShed Sec. Ck.

1016

Vehicle, Disabled

8

Act 64, Drugs

19

Illegal Dumping

1

Vehicle, Lock Out

1

Alarm

115

Illegal Tobacco Use

1

Vehicle, Reposs

3

Animal, not dog

14

Information

39

Vehicle, Suspicious

2

Assault

11

Lost and Found

31

Vehicle, Theft

2

Assist Fire Company

13

Lost/Missing Juvenile

7

Veh. Theft, Attempt

1

Assist Officer

202

Lost/Missing Persons

4

Wanted Person

7

Assist Other PD/PSP

104

Mental Subject

11

Warrants

1

Assist Person

19

Miscellaneous

693

Weapons Offense

1

Background Checks

66

Neighbor Dispute

12

Welfare Check

3

Burglary

16

NGArmory Security Cks.

689

Child Abuse

3

Noise Complaint

4

Civil

11

Non-Rep. Traffic Acc.

120

Criminal Mischief

65

Open Door/Window

6

Criminal Trespass

3

Orange Card Business Cks.

576

Death Investigation

8

Parking Complaint

75

Disorderly Conduct

23

Pedestrian Non-Rep Accid

1

Dog Complaints

15

PFA Orders

24

Domestic

69

PFA Violations

5

DUI

14

Public Drunkenness

2

EMS Calls

272

Rape

1

Escorts

17

Reportable Traffic Acc.

26

Fight

8

Security Check

31

Fire Call

37

Sex Offense

2

Forgery/Counterfeiting

2

Suicide, Attempt

3

Fraud

10

Suspicious Act

13

HAHS Security Check

723

Suspicious Person

12

Harassment

32

Theft

61

HBGPark Security Ck

1252

Threat

9

HBMBldg. Sec. Ck.

287

Traffic Checks

169

Hit and Run

16

Traffic Stop

767

Homeless Person

1

Vehicle, Abandoned

6

January 5, 2010

Personnel Committee

4:00 PM

Persons present: L. Albright, borough manager, Jeanette Heckman, Martha Bertolet, Doug Williams, Jeff Adams, and Roger Stetzler.

Items discussed:

Two citizens submitted their names for consideration for the vacate borough council position, Hettie Riegel and Heather Berger.

It was agreed to recommend Heather Berger to fill the vacancy on Council. She was the next highest vote getter in the Nov. election.

Respectfully submitted,

Jeanette E. Heckman

TREASURER'S REPORT

December 1, 2009 to December 31, 2009

GENERAL REVENUE ACCOUNT - December 1, 2009

$ 105,879.46

Real Estate Current

6,178.34

Real Estate Transfer

2,529.87

Tax Interim

12.71

Tax Claim

487.24

Per Capita Current

750.30

Per Capita Delinquent

42.00

LST Current

12,612.16

LST Prior

2,686.36

Earned Income Tax

106,583.59

Transfer from Capital Fund

25,000.00

PA Winter Agreement Reimbursement

3,806.46

Building Permits

181.49

Zoning Permits

95.00

Property Transfer Inspection Fees

325.00

Lien Fee

25.00

Saldo Fees

900.00

Berks Co Grant

177,188.37

Buckle Up Police Grant

635.82

Curbing Payments

3,994.54

Employee Insurance Reimbursement

315.00

Engineering Reimbursement

4,260.00

Library Payroll Reimbursement

17,446.90

Stop Sign Reimbursement

260.00

Lien Reimbursement

225.00

Postage Reimbursement

1,484.16

Cougle's Recycling

325.71

Facility & Parking Rentals

2,419.23

Parking Tickets

1,260.00

Fines & Violations

5,272.58

Police Reports

60.00

Field Use

551.25

Trash Collection Fees

4,220.54

Water Purchased Services

22,441.35

Sewer Purchased Services

40,817.65

Interest

44.44

Other Miscellaneous Revenue

281.72

$ 445,719.78

551,599.24

Less Paid Out

(524,454.10)

Balance in Treasury - December 31, 2009

27,145.14

Honor Roll Fund Balance - December 1, 2009

624.97

Interest

5.04

Balance in Treasury - December 31, 2009

630.01

Motor License Fund Balance - December 1, 2009

299,375.96

Interest

70.08

Less Paid Out

(98,724.90)

Balance in Treasury - December 31, 2009

200,721.14

 

ROAD COMMITTEE REPORT
1-5-10

Attending were council members Martha Bertolet, Jeanette Heckman, Jeff Adam, Doug Williams and Roger Stetzler. Also in attendance were Lynda Albright-Borough Manager and Rick Pickel.

Items discussed were:

  1. Upcoming street projects and cost. This year’s big project is St. Johns Rd., Geary Dr., and Franklin Ave. and curbing has been completed. Bidding on the job should be done by the end of this month. Most of the money will be spent for this job. Sunset Lane & Moss Alley will be included in the bidding process to overlay or reconstruct. Curbing isn’t needed for Sunset Lane or Moss Alley.
  2. The bids for ADA ramps are ready to go.
  3. A yellow center line for Port Clinton Ave. from Williams Street north to the Borough Line, Williams Street, and Mt. Ave. was discussed. Also a white edge line for each road was mentioned. Rick will check with Berks Traffic Services to get prices for those lines.

Respectfully Submitted

Roger Stetzler
Road Committee Chairman

SAFETY COMMITTEE MEETING

February 17, 2009

6:00 PM

Borough Manager’s office

Attendees: Jeff Adam, Lynda Albright, Heather Berger, Martha Bertolet, Chief Michael Painter, Dale Schlenker, Roger Stetzler

Absent: Mayor Roy DelRosario, Dale Schlenker

Visitors: None

    1. Handicap policy - no word from attorneys.
    2. Handicap parking applications: 444 S. 5th Street - table until Chief Painter can evaluate.
    3. Brian Bubbenmoyer requested the alley be posted with warning regarding children at play or posted for speed limit. Committee decision - not going to post the alley unless there is a child with disabilities warranting signage.
    4. Discussed corporal positions - deferred to full council.
    5. Chief Painter requested funds to establish a proper evidence room. Jeff suggested fire resistant drywall be used. Committee recommends council allocate funds not to exceed $1000 in materials. The borough crew will do the work.
    6. Al Burkavage is retiring. Committee recommends his position be filled.
    7. Chief Painter demonstrated a piece of thermal imaging equipment the police department received as a result of a Homeland Security grant.
    8. Port Clinton Borough Resolution number 01-09 was read. Lynda to review with Michael Zubey.
    9. Chief Painter provided an update regarding several local business being robbed. A suspect has been apprehended.

Respectfully submitted,

Heather Berger
Safety Committee Chairperson

SAFETY COMMITTEE MEETING

June 16, 2009

6:00 PM

Borough Manager’s office

Attendees: Heather Berger, Kim Berger, Martha Bertolet, Chief Michael Painter, Dale Schlenker, Roger Stetzler, Elaine Swavely

Absent: Lynda Albright, Jeff Adam, Mayor Roy DelRosario

Visitors: None

    1. Handicap application update - 140 N. Street - letters from adjoining property owners not received.
    2. Franklin Street between 3rd and Apple - $330 per cement block * 6 blocks. Sugggest closing the road more permanently using cement blocks. Approved by committee.
    3. Resident requested Loading/Unloading zone in front of 230 S. 4th Street be removed. Kim will contact the owner of Chocolate Mountain to see if the loading zone is still needed.
    4. State Street tic-mark painting - FYI - contractor will contact Rick Pickle a few days before scheduled start to have "No Parking" placards in place.
    5. 4th and Windsor - recommendation was made to make the intersection White Circle/Controlled Intersection - Denied by committee.
    6. Handicap parking map/list - Kim maintains a list and will remove Deibert from the list.
    7. Chief Painter presented an idea to add a kennel area next to the Borough Hall. Discussed care of animals, liability, signage, etc.
    8. Vandalism in park restrooms - Chief Painter suggested signage be displayed outside the restrooms indicating video surveillance is underway.
    9. Chief Painter inquired about a potential staff issue - he was referred to Personnel committee.
    10. Chief Painter suggested the fencing and back porch be removed from 103 State Street to improve the truck turning radius if Schuylkill Street is used later as an alternate truck route - no action taken at this time.

Respectfully submitted,

Heather Berger

Safety Committee Chairperson

SAFETY COMMITTEE MEETING

December 15, 2009

6:00 PM

Borough Manager’s office

Attendees: Lynda Albright, Heather Berger, Martha Bertolet, Chief Michael Painter, Dale Schlenker, Roger Stetzler

Absent: Jeff Adam, Mayor Roy DelRosario

Visitors: Washington Street Residents - Mr. and Mrs. Jeff Wessner

    1. Washington Street residents expressed concern regarding restricted parking on Washington Street.

a. Lynda will ask the road crew to make clearing Washington Street during snow

emergencies a priority after state roads. This should allow residents to return

their cars prior to the "end" of the snow emergency.

b. Lynda will ask the EPA representative if the parking restriction on the north

side of Washington Street can be lifted until Spring.

    1. Handicap sign requests:

a. 224 Washington Street – approved

b. 228 Washington Street – approved

Note: Lynda will inquire with the resident of 226 Washington Street to ask

if handicap spaces back-to-back will be acceptable.

  1. Snow Removal in the business district. OTF will again contract with business for snow removal. The Borough will continue snow removal as it was done in past years.
  1. Chief Painter’s request was deferred to the Personnel Committee.

Respectfully submitted,

Heather Berger

Safety Committee Chairperson

 

HAMBURG BOROUGH POLICE DEPARTMENT

DECEMBER 2009 ACTIVITY REPORT

911 Hang-up

2

HAHS Security Check

77

Theft

4

Harassment

2

Traffic Checks

12

Act 64, Drugs

1

HBGPark Security Check

107

Traffic Complaint

Alarm

15

HBMBldg. Security Check

27

Traffic Stop

67

Hit and Run

2

Vehicle Theft

Animal, not dog

1

HWShed Security Check

89

Vehicle, Abandoned

Assault

Information

3

Vehicle, Disabled

1

Assist Fire Company

1

Juvenile Complaints

Vehicle, Reposs

1

Assist Officer

8

Liquor Law Violations

Warnings Issued

Assist Other PD/PSP

2

Lost and Found

1

Warrants

Assist Person

Lost/Missing Juvenile

1

Background Checks

5

Miscellaneous

41

Bicycle Incidents

Mental Subject

1

Burglary

1

NGArmory Security Cks.

70

Check Building

Noise Complaint

Check Person

Non-Rep. Traffic Acc.

9

Child Abuse

Open Door, Business

Civil

2

Open Door, Other

Orange Card Business Cks.

49

Criminal Mischief

2

Parking Complaint

5

Death Investigation

3

PFA Orders

4

Disorderly Conduct

Rape

Dog Complaints

Recovered Stolen Vehicle

Domestic

3

Reportable Traffic Acc.

3

DUI

Robbery

EMS Calls

26

Runaway

Escorts

1

Security Check

Sex Offense

Fight

Suicide

Fire Call

2

Suicide, Attempt

Fraud

1

Suspicious Act

OLD BUSINESS

Nothing

NEW BUSINESS

On the recommendation of the Personnel Committee, a motion was made by Roger Stetzler and seconded by Doug Williams to appoint Heather Berger as a member of Hamburg Borough council for a two-year term, at which time she will have to go through the election process. – Resolution 1-2010


ROLL CALL: AYES – M. Bertolet, J. Heckman, R. Stetzler, D. Williams, J. Adam

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Jeff Adam to accept the resignation of Hettie Riegel from the Civil Service Commission, effective immediately.

ROLL CALL: AYES – M. Bertolet, J. Heckman, R. Stetzler, D. Williams, J. Adam

NAYES – None

On the recommendation of the police negotiating committee of council, a motion was made by Jeff Adam and seconded by Jeanette Heckman to approve the addendum to the current police contract for 2010.

ROLL CALL: AYES – M. Bertolet, J. Heckman, R. Stetzler, D. Williams, J. Adam

NAYES – None

On the recommendation of the Planning Commission a motion was made by Roger Stetzler and seconded by Doug Williams to accept the plans outlined by John Leonforte addressing improvements to 2nd Street, a pedestrian path, bicycling path, street lighting, benches, trees and grass from the parking lot on the North side of State Street through the Redevelopment area to Grand Street, and necessary property acquisitions to provide for additional parking in the area.

ROLL CALL: AYES – M. Bertolet, J. Heckman, R. Stetzler, D. Williams, J. Adam

NAYES – None

A motion was made by Jeff Adam and seconded by Roger Stetzler to approve payment of invoices totaling $433,908.87

ROLL CALL: AYES – M. Bertolet, J. Heckman, R. Stetzler, D. Williams, J. Adam

NAYES – None

LIST OF BILLS

Albright College 450.00

Lynda G. Albright 104.99

American Rock Salt Company LLC 3,119.54

Association of Mayors 10.00

County of Berks 200.00

Berks County Assn. Boroughs 50.00

Berks County Chief of Police Assoc. 50.00

Berks Products Corp. 94.50

Blue Marsh Engineering 5,000.00

Keven L. Chase 53.00

CNA Surety 100.00

Commonwealth of PA 272.77

Dynatech Controls, Inc. 760.00

Eagle Disposal 9,883.50

Emergency Communications 2,500.00

Exeter Supply Co. Inc. 10.30

J.E. Fink & Sons 84.90

Four Star Electronic Security 796.00

Fromm Electric Supply 67.98

Great Valley Consultants 4,041.92

Harbor Freight Tools 44.95

Andrew Hess, Inc. 28.89

Andrew Hess, Inc. 27.54

Hamburg Municipal Authority 122.63

Kermit K. Kistler, Inc. 91.56

David Kope 44.98

Richard Leymeister 146.73

M & T Bank 1,128.00

Masano Bradley 10,355.07

Met-Ed 741.26

National Elevator Inspection 60.00

National Rifle Assn. 85.00

Outten Buick Pontiac 345.05

P.M.H.I.C. 28,866.31

PA Dept of Community & Economic 48.00

PA Dept Labor & Industry 44.00

PA State Assn Boroughs 120.00

PA State Assn Boroughs 40.00

Penn Pride, Inc. 2,320.81

Pennsylvania Chiefs of Police 100.00

Pennsylvania League of Cities 65.00

Philadelphia Ball & Bearing 11.60

Quill Corporation 297.46

Quill Corporation 271.98

Reading Eagle Co. 527.85

Reading Eagle Co. 374.50

Richard M. Schaeffer 435.04

Sustainable Energy Fund 212.69

Telco, Inc. 580.00

Thren’s Auto Parts 123.79

ThyssenKrupp Elevator 220.58

Triangle Communications 161.50

Tyler Technologies, Inc. 45.62

USA Bluebook 81.26

Weis Markets 30.00

TOTAL 75,849.05

 

BILLS PAID DURING THE MONTH

Borough Payroll 167,598.37

Berks Co. Treasurer 13.00

Hamburg Soccer Assoc. 200.00

LSR Excavating 177,188.17

Best Buy 382.84

M & T Bank 6,812.17

Petty Cash 59.97

Postmaster of Hamburg 805.30

TOTAL 353,059.82

 

INVOICES TO BE PAID 75,849.05

OUR TOWN FOUNDATION CONTRIBUTION 5,000.00

INVOICES PAID PREVIOUSLY 353,059.82

GRAND TOTAL 433,908.87

SOLICITOR’S REPORT

An executive session was held after the meeting to discuss personnel issues. No action was taken.

INFORMATION ITEMS

February 2, 2010 – 3 p.m. – Road Committee

                            February 2, 2010 – 4 p.m. – Personnel Committee

February 8, 2010 – 6 p.m. – Finance Committee

February 8, 2010 – 7 p.m. – Council meeting

There being no further business, the meeting adjourned at 7:10 p.m. on motion of Roger Stetzler and seconded by Doug Williams.

ATTEST:

Kim Y. Berger,
Recording Secretary/Office Manager