APRIL 26, 2010

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MINUTES FROM THE APRIL 26, 2010 COUNCIL MEETING

The eighth meeting of the Hamburg Borough Council for 2010 was held this evening at the Hamburg Municipal Center with President Martha Bertolet presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present – Martha Bertolet, Jeanette Heckman, Roger Stetzler, Dale Schlenker, Jeff Adam, Douglas Williams, Heather Berger

Members Absent –None

Also Present –Solicitor Zubey, Solicitor Antanavage, Kim Y. Berger, Office Manager/Recording Secretary, Lynda G. Albright, Borough Manager

Visitors –Chief Painter, Deena Kershner, Matt Reichl (Hamburg Item) and Carole Duran (Reading Eagle)

A motion was made by Dale Schlenker and seconded by Heather Berger to approve the amended agenda.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, J. Adam, D. Williams

NAYES – None

COURTESY TO AUDIENCE

Nothing

A motion was made by Jeff Adam and seconded by Roger Stetzler to approve the minutes of the April 12, 2010 meeting.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, J. Adam, D. Williams

NAYES – None

H. Berger abstained due to absence

A motion was made by Dale Schlenker and seconded by Jeanette Heckman to approve the following reports: Engineer’s Report, Safety Committee Report and Property Committee Report.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, J. Adam, D. Williams

NAYES – None

 

HAMBURG MUNICIPAL AUTHORITY
ENGINEER’S REPORT
April 21, 2010
SEWAGE TREATMENT PLANT ISSUES

The operations within the new wastewater treatment plant continue well. Systems Design Engineering, Inc. is working assisting the Superintendent with operational questions on an as needed basis.
WATER STUDY

Systems Design Engineering, Inc. continues to progress with potential water sources to supplement the Hamburg system. Both preliminary wells have been drilled with success. Each well appears to have water potential in excess of 200 gpm.

Each well was televised to show the condition of the boreholes. There are no adverse findings in either well. Each well was sampled for a preliminary scan of pollutants. The verbal report on the analyses shows no pollutants of concern.

With completion of the preliminary phase and clean results, the following items need to be completed with estimated engineering / hydro-geological cost:
    1. Preparation of technical specifications $ 5,000
    2. Production well construction $ 5,000
    3. Pumping Test Plan $ 4,000
    4. Pumping Test (includes monitoring devices and lab analysis) $15,000
    5. Final Report and Water Quality $14,000
      6.

Total hydro-geological, engineering and laboratory costs $48,000

Systems Design Engineering recommends to proceed with the work required to turn each test well into production wells.
WATER PRODUCTION

The impoundment dam is full. Water production was mostly from surface water this month.

TILDEN TOWNSHIP

Systems Design Engineering is working with Tilden’s engineer in reviewing the sewer rate structure. Our next meeting is scheduled for April 27, 2010 to continue dialogue.

WATER TANK

Systems Design Engineering, Inc. is completing the design of the proposed water tank. The water quality permit for the tank has been submitted to DEP. A technical review letter has already been received and SDE is providing a response to their questions. SDE will begin preparation of H2O grant application.
WELL 5 GWR MODIFICATIONS

Systems Design Engineering, Inc. is assisting the Superintendent with design modifications to Well 5 chlorine analyzer changes to meet the Groundwater Rule requirements recently implemented. A new sampling site is needed to demonstrate chlorine residuals and continuous monitoring. Construction of the new sampling line is proceeding.
RESERVOIR COVER

JH Waters has been utilized to repair the reservoir cover. The trough area appears to have a tear which is being investigated and repaired. A certified diver is used and due to the slight disturbance within the reservoir, slightly dirty water might be noticed by Borough customers.
DEVELOPMENT REVIEWS

None
REQUISITIONS

Requisition 350 Systems Design Engineering, Inc. $ 1,283.06

Requisition 351 Reading Foundry $ 2,114.90

Requisition 352 Hach Company $ 1,568.95

Requisition 322 Systems Design Engineering, Inc $ 1,575.22

SAFETY COMMITTEE MEETING

April 20, 2010

6:00 PM

Borough Manager’s office

Attendees: Lynda Albright, Heather Berger, Martha Bertolet, Jeanette Heckman, Chief Michael Painter, Dale Schlenker, Roger Stetzler, Doug Williams

Absent: Jeff Adam, Mayor Roy DelRosario

Visitors: None

  1. Handicap sign requests:
    1. 43 Church Street – New request
    2. 18 North Fourth Street – Renewal
  2. Potential Criminal Justice Intern – Marcy Feick is interested in being an intern with the Hamburg Police Department. Safety Committee consensus is that she should be given the opportunity. Lynda will have Ms. Feick call Chief Painter to discuss.
  3. Chief Painter provided updates on many of the recent incidents in the Borough.
    4.
    1. Gun discharged in the Borough – North Third Street
    2. Break in at Pizza Como – suspect under arrest
    3. License plate stolen on South Third Street – suspect under arrest
    4. Valero’s break in – money and cigarettes stolen
    5. Met-Ed break in – still under investigation
    6. Washington Street – With assistance of State Police, Sheriff’s Office and District Attorney the situation was managed.
  4. Jeanette Heckman requested "Curb your dog" signs be placed along the walking path at the park and the signs should include the cost of the fines. Committee agreed signage is appropriate.

Respectfully submitted,
Heather Berger

Safety Committee Chairperson

PROPERTY COMMITTEE

APRIL 13, 2010

MUNICIPAL CENTER – 3PM

ATTENDING: Lynda Albright, Martha Bertolet, Roger Stetzler, Jeff Adam, John Leonforte & Dale Schlenker

    1. Hamburg Borough has forwarded a letter of support for a proposed Dog Park, to North Berks Recreation Commission.
    2. A letter was received concerning a wildlife habitat at the Hamburg Library. Lynda will reply to letter, giving the go ahead as long as the Borough is not responsible for up keep and maintenance of this issue.
    3. John Leonforte explained a propped Quality of Life computer program; this will be researched.
    4. A request was received from a Hamburg citizen for placement of a park bench, in honor of a family member, to be placed at the Hamburg Park. The Committee asked conformity of style for all future requests. A bench was picked and the citizen will be contacted with approval of the request.
    5. John presented a Document Scanning Proposal for transfer of all large paper documents to a CD disc for storage. The Committee gave him the go ahead to continue this proposal and to also scan as much as possible to relieve storage issues.

CHAIRMAN OF PROPERTY Dale R. Schlenker

OLD BUSINESS

On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Heather Berger authorizing acceptance of the Deed in Lieu of Condemnation from Exide Technologies and payment of just compensation in the amount of $1,000 to Exide for said land.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

NEW BUSINESS

The following street work bids were opened.

 

A motion was made by Roger Stetzler and seconded by Jeff Adam to award the bid to Reading Site Contractors in the amount of $208,510.25 subject to review by the Solicitor, Borough Manager and Public Works Supt.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Heather Berger and seconded by Doug Williams authorizing the placement of a handicap sign at 43 Church Street.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Roger Stetzler and seconded by Heather Berger to approve the handicapped sign renewal at 18 North 4th Street.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Jeff Adam approving the proposal submitted by John Leonforte for scanning and digitizing all Borough Maps and documents, including all necessary equipment at an approximate cost of $14,095.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Roger Stetzler to hire Marisa Lenceski (presently the intern) on a part-time basis effective May 3, 2010 until the end of the year to work with John Leonforte in the preparation and set up the scanning and digitizing project.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Heather Berger authorizing the Borough Manager to execute and submit the application to M & T for a $1,500,000 Letter of Credit for the Grand Street Extension. (This is a requirement of PennDOT)

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Jeff Adam and seconded by Heather Berger to offer the sum of $127,000.00 (through the Redevelopment Authority of the County of Berks) for free and clear fee simple title for the property located at 111-113 State Street, Hamburg, PA

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Jeff Adam approving Change Order No. 1 between the Borough of Hamburg and Schlouch, Inc. to incorporate Exhibit B provided by PennDOT into the contract documents. (this is for Grand Street Extension)

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

A motion was made by Dale Schlenker and seconded by Heather Berger to approve payment of invoices totaling $143,712.33

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

LIST OF BILLS


AED BRANDS 248.00

COUNTY OF BERKS 180.00

EAGLE DISPOSAL 9,883.50

EMC INSURANCE 12,443.91

HESS EMBROIDERY 160.98

HAMBURG MUNICIPAL AUTHORITY 73.84

M & T BANK 79,072.82

MASANO BRADLEY 11,436.67

MET-ED 2,392.93

PMHIC 26,037.76

PA STATE ASSC. OF BOROUGHS 25.00

PA STATE MAYORS ASSC. 50.00

POWERCO 738.36

SCOTTS LAWN SERVICE 96.00

SUSTAINABLE ENERGY FUND 212.69

US PLASTIC CORP 563.75

USA BLUEBOOK 77.27

ZEE MEDICAL 18.85

TOTAL $143,712.33

SOLICITOR’S REPORT
A brief executive session was held after the meeting to discuss personnel issues. No action was required.

INFORMATION ITEMS

May 4, 2010 – 3 p.m. – Road Committee

                           May 4, 2010 – 4 p.m. – Personnel Committee

May 10, 2010 – 6 p.m. – Finance Committee

May 10, 2010 – 7 p.m. – Council meeting

There being no further business, the meeting adjourned at 7:15 p.m. on motion of Jeff Adam and seconded by Roger Stetzler.

ATTEST:

Kim Y. Berger
Recording Secretary/Office Manager