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MINUTES OF THE APRIL 28, 2008 MEETING OF BOROUGH COUNCIL The eighth meeting of the Hamburg Borough Council for 2008 was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present - Tammy Wilkinson, Martha Bertolet, Jeanette Heckman, Elaine Swavely, Dale Schlenker, Heather Berger, Roger StetzlerMembers Absent None Also Present Solicitor Zubey, Kim Y. Berger, Office Manager/Recording Secretary, Lynda G. Albright, Borough Manager Visitors Chief Painter, Maria Herne (Pottsville Republican), Penny Hummel (Item), Deena Kershner and a representative from Reading Eagle A motion was made by Roger Stetzler and seconded by Heather Berger to approve the amended agenda by adding two motions under New Business, one dealing with purchase of a Skid loader and lease agreement and the other giving approval to GHBA for their annual sidewalk sale. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None COURTESY TO AUDIENCE Deena Kershner asked if anyone had any questions on her report. A motion was made by Heather Berger and seconded by Dale Schlenker to approve the minutes of the April 14, 2008 meeting. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None A motion was made by Jeanette Heckman and seconded by Elaine Swavely to approve the following reports: Engineers Report, Personnel Committee Report.ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None ENGINEERS REPORT SANITARY SEWER SYSTEM
WATER SYSTEM
The impoundment dam has refilled and is overflowing. For this report period water production was mostly from the surface water supply and supplemented from the wells. Plant operator reports that the new control system is vastly improved over the old system and that blending of surface and well water is now possible. Hamburg Municipal Authority has received notification from DEP that the filter plant process designation has been changed from "other" to "conventional". This change in designation changes some testing requirements. Systems Design Engineering, Inc. provided Keith Brobst and Tony Lascala with the reporting requirement changes. Water Filtration Plant Control Project The installation of the new control system is substantially complete. Tony and OCC have worked on some final features to complete punchlist items. Systems Design Engineering, Inc. will closeout the project paperwork. NPDES Permit Renewal - Systems Design Engineering, Inc. completed the renewal of the WFP NPDES Permit for the clarifier discharge. The Authority should consider modifications to the meter setup to provide more accurate readings. PROPOSED WATER LINE REPLACEMENT Specifications and drawings to replace the water lines in Walnut Street and South 2nd Street are being completed. Bids were received at the March 2008 Authority meeting. Bid tabulations have been completed and presented to the Authority. Apparent low bid is: Sikora Bros. Paving Bid amount $ 144,000.00 10 Apache Drive Schickshinny, PA 18655 The "Notice of Intent to Award" has been sent and the Contracts are being prepared. The Authority needs to authorize the "Award" and "Notice to Proceed" to complete the contract preparation and proceed with the work. MET ED SUBSTATION REQUISITIONS The requisition system is being revised for the new M&T Bank BR&I account. One requisition will be presented to reimburse the Authority for some capital items purchased for the WWTP. These items were previously approved by the Authority.
All April bills are being paid from the water, sewer and fire hydrant accounts with one pass through (developer) invoice. April 1, 2008 Personnel Committee Report 4:00 PM Persona Attending: J. Heckman, E. Swavely, L. Albright Items discussed: The employment letter for Chief Painter was reviewed. Lynda is doing one more final review before presenting to Council. A self-assessment tool was reviewed as an individual opportunity for employees to rate ones self. (Not as a requirement, just as a tool.) The use of laptop computers outside of the Borough Hall was discussed. On the advice of Counsel, it is recommended to not allow Borough business to be put on/ or done at on a laptop due to confidentiality laws. (Laptops can more possibly be stolen and files breached.) A new look will be taken at Lifeguard salaries in order to stay competitive in the area. Respectfully submitted, Jeanette E. Heckman On the recommendation of the Personnel Committee, a motion was made by Dale Schlenker and seconded by Heather Berger approving the employment letter for Chief Michael Painter for the 2008 calendar year. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Elaine Swavely authorizing the appropriate officials to execute the DCED contract in the amount of $90,000 to be used for the administration of the exit year of the Main Street Program and a Fa็ade Improvement program in the Borough of Hamburg. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None NEW BUSINESS On the recommendation of the Borough Manager a motion was made by Heather Berger and seconded by Dale Schlenker approving the Resolution for a grant application submittal to DCNR for the Hamburg Municipal Park Tennis Court Resurfacing Project in the amount of $50,600. retroactive to April 14, 2008. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Dale Schlenker to approve the Greater Hamburg Business Association annual Sidewalk Sale on August 9, 2008. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None A motion was made by Dale Schlenker and seconded by Heather Berger to permit the use of the municipal parking lots in excess of the 2 hour limit as well as permission was granted to close 4th Street from State to Pine and State Street from 3rd to 4th Streets. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Property Committee, a motion was made by Heather Berger and seconded by Roger Stetzler to purchase a Bobcat A300 Skid loader in the amount of $36,939 and to fund it through a 3-year lease. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None A motion was made by Martha Bertolet and seconded by Jeanette Heckman to approve payment of invoices totaling $145,944.59 ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None LIST OF BILLS ARM GROUP 4,279.89 ALBRIGHT COLLEGE 110.00 CLARENCE SEAMAN 45.44 DS DALIOUS 327.75 EMAC DAIRY BRUSH 39.00 EMC INSURANCE COMPANIES 14,415.90 EHRLICH 147.00 FISHER DAM AUTO 703.86 GALLS INC. 932.13 HAMBURG MUNICIPAL AUTHORITY 73.52 HESS EMBROIDERY UNIFORMS 344.97 JTECH INC 317.69 LSH LIGHTS 134.38 M & T BANK 77,944.82 J P MASCARO 11,332.00 OUR TOWN FOUNDATION 2,687.00 PMHIC 26,514.24 PA STATE ASSN BOROUGHS 10.00 CONRED CONSULTING 5,585.00 TOTAL DUE $145,944.59 SOLICITORS REPORT A brief executive session was held after the meeting regarding pending litigation and a personnel matter. No action was required. INFORMATION ITEMS May 5, 2008 3 p.m. Road Committee
There being no further business, the meeting adjourned at 7:13 p.m. on the motion of Heather Berger and seconded by Jeanette Heckman.ATTEST:
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