NAYES – None

A motion was made by Dale Schlenker and seconded by Jeff Adam to approve the amended agenda by making a minor change on the third motion under Old Business.

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

COURTESY TO AUDIENCE

Phil Kissinger, son of Jim Kissinger, was interested in knowing if 117 and 119 State Street were still in the Redevelopment Area. Councilman Schlenker stated that it was.

Manager Albright stated that she had spoken with Mr. Pick on Friday regarding the issue and Mr. Pick was under the impression that Mr. Kissinger did not want to sell. Manager Albright stated that Mr. Pick has now been informed that Mr. Kissinger wants this settled.

Mr. Hummel stated that Kissinger’s attorney has contacted the County’s attorney and he really can’t comment on this.

Mr. Phil Kissinger stated that all he wanted was for this matter to be settled and resolved one way or another and for it to be expedited.

Solicitor Zubey stated that he has spoken to both attorney’s and he will contact them again and get this matter expedited.

A motion was made by Jeff Adam and seconded by Roger Stetzler to approve the minutes of the November 23, 2009 meeting.

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

A motion was made by Roger Stetzler and seconded by Jeff Adam to approve the following reports: Borough Managers Report, Public Works
Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Treasurer’s Report, Police Report, Code Enforcement report, Road Committee Report, Safety Committee and Property Committee Report.

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

The Borough Manager’s report for the month of NOVEMBER, 2009 included the following:

Handled normal day-to-day activities which included - Holding staff meetings with supervisors to discuss, provide and receive updates on various projects and issues taking place -Addressing complaints and other correspondence as needed -Meeting with other supervisors daily to review work schedules, and other projects taking place. I have reminded all departments to refrain from spending any more money than absolutely necessary.

Met with Barry Moyer of STV Engineering to review and discuss the latest bridge inspections. We also discussed the requirements for the other bridges in the borough that do not get inspected as regularly. This will be reviewed further by him and if possible, we will try and have all bridges inspected by the State.

Met with Gary Farabaugh of PennDOT and John Hivner of Telco to discuss the issue as it relates to the location of the old junction box and shoulder restoration at the intersection of Route 61 and Station Road. The Borough had been informed that it would be our responsibility to take care of this and it was felt that since PennDOT did the original digging at that location, it should be there responsibility to repair. I am happy to say that after several e-mails, phone calls and finally, the meeting, work has been finished and shoulder repair made, at no cost to the Borough.

Met with a representative from the "Villas" proposed development to review the outstanding bills owed to the Borough for engineering reviews.

Denise and I met with Cheryl Haus, Tilden Twp. Manager to review the Tilden Township sewer bills. There was a three year review done, some errors were found and corrected and Tilden was presented with a small amount due to the Authority.

Participated, along with Keith, Kim and the Chief, in two webinars regarding "emergency notification" for residents and businesses which much be put into effect for the Authority by May of 2010. The webinars we participated in was with Swiftreach and Codered. Codered is being recommended to both the Borough and the Authority. Costs associated with this service will be shared with the Borough and Authority.

I attended two council meetings, authority meeting, finance, personnel, property, safety, road and water/sewer/public relations meetings.

If anyone has any questions concerning my report, please feel free to ask.

Attached with my report are the activities of my staff for the month of November, 2009.

Lynda G. Albright, Borough Manager

The leaves at the park continued to be collected.

The bathrooms and the foodstand at the park were winterized.

Work has started on repairs to the inlet at Franklin and Peach Streets.

While the road construction was underway, just about all of my time was spent working with the contractors.

The crew hot patched the following: Primrose Street, Apple Street, Green Alley, Moss Alley and Grand Street.

The crew and I assisted the engineer, Systems Design Engineering with inspection of the flood control dams.

With the assistance of the fire company, erected the Christmas lights in the downtown area.

Crack sealing of the roads continues while the weather is adequate.

The brush at the reservoir behind the dam was cut.

In preparation of the winter weather, a salt spreader was installed in the truck and the plows were checked.

Repaired a ½" water line at 702 N. 5^th Street.

In preparation for winter, the pump at the fountain of the municipal center was removed and the fountain was emptied.

The trucks and equipment were serviced for winter.

The fuel pump on the John Deere mower had to be repaired.

The street sign at 7^th and Windsor had to be repaired again.

The crew painted yellow markers on William Street.

The stop sign at Grand and Apple Street was repaired.

Richard L. Pickel Public Works Supt.

Water for the month came from the dam. There was a slight glitch on the filter operation on the 30^th which shut down one filter for a day but they are both back, up and running smoothly. The compressors that control the pneumatic valves at the plant are worn out and need to be replaced. The replacement unit is a duplex with a larger tank and should serve our needs for the foreseeable future.

PaDEP has mandated that all Public Water Systems have the ability to make direct contact with all of their customers. In an effort to meet that requirement I have been looking into several companies that can do mass notification. I have attended meetings and several webinars on the subject and have made a recommendation to Mrs. Albright. I expect a proposal to be made to the Authority very soon.

Tony and I have been working with our chemical vendors to try to make some changes in an effort to better control iron and manganese in our water and cut costs by use different products. Since there would be some capital cost we are looking at what the savings might be and what the payback period might be.

The new water main on Grand Street is complete and in service.

The blower VFD project is almost complete. All the wire has been pulled and landed and programming of the VFD has been done. The SCADA PLC must still be programmed to reflect the changes to the hardware.

We have had a second blower overhauled and while reinstalling it found a bad check valve. A new one is on order.

We had to make some adjustments to manhole elevations in areas where streets were being reconstructed. We added some risers and changed one top casting.

Respectfully Submitted

Keith L. Brobst

Water/Wastewater Superintendent

Throughout the month fielded a lot of calls regarding the recycling and trash bids. Questions were answered and information was distributed to the contractors bidding.

The utility billing clerk and I reviewed the Tilden bills, credits, payments etc. A spreadsheet was developed and was reviewed with Tilden.

The letters to business and commercial establishments for their recycling figures for the year was revamped and the forms were revamped. These letters have been mailed.

Water and sewer consumption figures were generated for the month and reviewed prior to being sent to the engineer for his review.

The Authority’s trust accounts were reconciled and reports were typed.

Various letters for debris removal, meters being blocked, etc. were completed.

Budget figures were updated on various occasions for both the Authority and the Borough.

The cash flow chart for the Hamburg Municipal Authority is still being revamped.

Requisitions for the trust accounts were prepared and then mailed.

The invoice for King Frost was completed and mailed.

Various Right to Know requests were completed.

Training reports were submitted on a weekly basis.

Attended a Webinar for the companies of Swiftreach and Code Red. These companies offer notification systems in the event of emergencies, boil water advisories, evacuations, snow emergencies, etc.

Letters to former park and pool employees were sent.

The municipal access channel and web page were updated.

Attended two Council meetings, one special Council meeting, Authority meeting and one NBRC meeting and staff meetings as requested. Minutes were prepared for meetings where necessary.

Respectfully submitted,

Kim Y. Berger
Office Manager

 

Seven (7) construction permits and two(2) zoning permits and three (3) paving/sidewalk permit ten (10) property transfer inspections certificates were issued in November.

Major projects ongoing or proposed are as follows:

Our HOP permit application for public north bound access to and from route 61 is under review by Penn Dot.(phase 2)

Improvements (street reconstruction, 8" wtr line, fire hydrant) on Grand Street between 2^nd St and Front St is progressing. Project to be completed by Dec 11^th , weather permitting.

Review of our submission by Penn Dot for our HOP is pending .

Orange stones has appealed the common courts’ decision to the state court of appeals.

The common appeals court has ruled in favor of the ZHB denial of zoning permit application #3.

Orange Stones has appealed to the common appeals ,the County construction appeals board decision in favor of the Borough.

Orange Stones has appealed Zoning permit #4 denial to the ZHB.

Both The Borough and Orange Stones have filed appeals to this decision.

Inspections were completed for residential and light commercial previously permitted, work in the borough.

Property Maintenance complaints of rubbish and high weeds and junk vehicles continue to be addressed. Note: 6(six) calls were answered regarding Property Maintenance complaints. Four 4 issues remain pending.

No (0) fire safety Inspection and nine (9) Property transfer inspections were done this month.

John Leonforte
Codes Administrator

Attending were council members Doug Williams, Jeanette Heckman, Martha Bertolet, Dale Schlenker, and Roger Stetzler. Also in attendance were Lynda Albright-Borough Manager and John Leonforte-Zoning Officer.

1. Updates from John – Grand St. – the permanent paving could be held up until next year because of the cold weather moving in.
2. A project manager has been assigned to Phase III for the Grand Street extension which would involve a traffic light on Rt. 61.
3. ADA curb & ramp policy – The bid package for Franklin Avenue, St. John’s Road, and Center Street should be in this month. The reconstruction should start early in 2010 for Franklin Avenue and St. John’s Road. (2011 for Center Street)
4. The trailer problem north of Girard Avenue has been resolved. An amendment to the trailer ordinance has been approved by the committee.
5. Code Red policy – which is notifying the public of an emergency. It could be water or sewer problem, snow emergency or another situation that could involve the public. The cost would be $5,000/yr. for 3 years. It would be shared between the borough and municipal authority, provided the Authority is in agreement.
6. Road projects for this year have been completed. They look real good. The road crew has also done storm drain work & overlaying of some streets & alleys. Good Job.

Respectfully Submitted

Roger Stetzler

Road Committee Chairman

SAFETY COMMITTEE MEETING

July 21, 2009

6:00 PM

Borough Manager’s office

Attendees: Jeff Adam, Lynda Albright, Heather Berger, Martha Bertolet, Chief Michael Painter, Dale Schlenker, Roger Stetzler

Absent: Mayor Roy DelRosario

Visitors: None

1. Handicap sign requests:
1. Follow up on John Cichy, North 4^th Street, application approved.
2. Susan Schlacter, 535 South 5^th Street, application denied. No doctor’s note submitted with application.
3. Sarah Steficeck, Port Clinton Avenue, application denied. No doctor’s note or copy of placard submitted with application.
2. Request by neighbor to remove 15 minute loading zone in front of Chocolate Mountain on South 4^th Street. Business owner prefers that the sign remain. Sign will remain.
3. Letter to Hamburg Fire Company. This committee requests that the solicitor draft and send a letter to the Fire Company addressing young children on equipment and fire calls.
4. Chief Painter provided timely updates on State Street Bridge Project. A regional Incident Management meeting is scheduled for August 5, 2009 at 10 AM at the Hamburg Borough Hall.
5. Chief Painter reported on vehicle vandalism happening throughout the borough. Vandals have been caught and charges are pending.

Respectfully submitted,

Heather Berger

Safety Committee Chairperson

PROPERTY COMMITTEE

DECEMBER 8, 2009

MUNICIPAL CENTER -3 PM

ATTENDING: Lynda Albright, Martha Bertolet, Roger Stetzler, Doug Williams, Jeff Adam, Jeanette Heckman & Dale Schlenker

1. Rec. Director, Guy Ketch, has presented a MUST list of issues needed at the pool. Firm prices will be obtained and the committee will make recommendations to Council.
2. Terry’s Tree Service will, weather permitting; present a five year plan for tree trimming/removal of diseased trees at the Hamburg Park. The Property Committee suggests replacement trees be planted and plaques installed at tree base naming donors of the replaced trees. Lynda will be in touch with Penn State for recommended trees.
3. Jeff Adam will contact Schaeffer Plumbing concerning the basement commode/trap, in the Hamburg Library. The issues stem from a foul odor being emitted from the vent. A preliminary cost of +/- $6000.00, to trench and replace pipe has been presented. Jeff will speak to the plumbers to ascertain ALL options.
4. The Hamburg Moose has taken sponsorship of the Community Days event, at the Hamburg Park, after the Hamburg Lions Club opted not to participate. The date is August 14, 2010.
5. Lynda was instructed to contact Dynatech to hold their last years’ price of $797.50 bi-annually for preventive maintenance. Burkhart Mechanical has held their price of $736.00 bi-annually. If all is agreed, the Property Committee recommends the service to Council.
6. Lynda will ascertain prices for new Christmas light timers on most of the displays and report back to committee.
7. Juveniles have damaged the Merry-Go-Round at the park. The Hamburg Police have juvenile suspects and are continuing their investigation

MERRY CHRISTMAS TO ALL

CHAIRMAN OF PROPERTY Dale R. Schlenker

At this time Mayor Del Rosario presented an Exceptional Duty Award to Officer Keven Chase and Officer David Kope for separate incidents.

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

On the recommendation of the Finance Committee, a motion was made by Roger Stetzler and seconded by Jeff Adam approving Ordinance #773-09 – setting the tax rate at 5.5 mils (5.25 for general operations and .25 for fire tax and no tax increase)

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Jeff Adam and seconded by Roger Stetzler approving the resolution to accept the Commitment letter with M & T Bank for a Tax Anticipation note in the amount of $150,000, with the interest rate 2.90% fixed for 2010.

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

H. Berger, J. Adam, D. Williams

NAYES – None

J. Adam, D. Williams

NAYES – None

On the recommendation of the Personnel Committee, a motion was made by Dale Schlenker and seconded by Heather Berger to make the following reappointments for 2010:

            Steve Levan – Planning Commission – term runs until 12/31/13

            Steve Blefgen–Municipal Authority–term runs until 12/31/14

Bob Gust – Hamburg Zoning Board – term runs until 12/31/12

Ronald Musser, Jr.–Zoning Board–term runs until 12/31/12

Joan Adams – Hamburg Library Board – term runs until 12/31/12

Corine Rollman – Library Board – term runs until 12/31/12

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Jeff Adam and seconded by Roger Stetzler to appoint the following SEO’s from Berks Enviro Tech for 2010 to serve the Borough: Allen W. Madeira, Matt Hoffert, Patrick R. White, Cynthia E. Hix, Frederick E. Balliett and Seth Bacon.

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Heather Berger approving Resolution 6-09, fixing the fees for the issuance of sewage permits by Berks Envirotech. (fees are the same as this year – no change)

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Doug Williams to approve the contract/agreement with CodeRed which deals with emergency notification to residents/businesses for water leaks, snow emergencies, etc., contingent on the Hamburg Municipal Authority approving the same. (This must be up and running by May, 2010)

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Jeff Adam and seconded by Heather Berger naming Dale Schlenker as the representative from the Borough to serve on the Berks Economic Partnership Committee and Jeannette Heckman as the alternate.

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

A motion was made by Dale Schlenker and seconded by Heather Berger to approve payment of invoices totaling $279,084.70.

ROLL CALL: AYES – M. Bertolet, D. Schlenker, R. Stetzler,

H. Berger, J. Adam, D. Williams

NAYES – None

Albright College 100.00

Allied Waste Mgt. 20,664.00

AT & T 104.99

Barry Isett & Associates, Inc. 17,423.15

County of Berks – MCT 386.20

Berks Co. Communications 180.00

Bernville Quality Fuel, Inc 63.95

Blue Mountain Computer Service 483.00

Bright Sign, Inc. 142.00

Kim Cherry 300.00

Denise Clare 300.00

Cody Computer Services 2,500.00

Edenburg Welding Co. 281.00

EJB Paving & Materials 5,596.81

Lynn Ernst 300.00

Exeter Supply Co. Inc. 260.40

Exeter Supply Co. Inc. 30.00

Fisher Dam Auto 351.90

Fort Dearborn Life Insurance 303.43

Great Valley Consultants 1,241.07

Terry L. Heckman 300.00

Hamburg Municipal Authority 123.39

Kantner’s Tire Service 10.00

Mike Kershner 495.87

Kermit K. Kistler, Inc. 50.89

William Kramer 364.67

Kuzan’s True Value 185.65

Anthony Lascala 300.00

Richard Leymeister 242.01

M & T Bank 951.00

Masano Bradley 7,845.22

Dave Mazaika 99.99

Robert A. Mengle 243.59

Met-Ed 7,630.35

Miller’s 5 & 10 41.34

Municipal Employers Ins Trust 150.50

Nextel Communications 603.39

PA Dept of Agriculture 35.00

PA Local Govt. Sec. Assn. 100.00

Penn Pride, Inc. 2,121.93

Pennsy. Supply, Inc. 514.95

Richard Pickel 367.00

Richard Pickel 100.00

Pitney Bowes Purchase Power 2,000.00

Quill Corporation 111.79

Reading Eagle Co. 287.05

RR Donnelley Natl Customer Ser 36.30

Sam’s Club 56.75

Russel Stichter 300.00

System Design Engineering 2,827.39

Thren’s Auto Part 231.84

ThyssenKrupp Elevator 208.75

Triangle Communications 161.50

UniFirst 460.40

Verizon 440.14

Weis Markets 32.00

Windsor Press 52.42

TOTAL $81,094.97

BILLS PAID DURING THE MONTH

KRE Security 1,748.00

Borough Payroll 93,755.56

PA UC Fund 1,453.57

Grimm Construction 1,023.35

Frist American 693.00

Sam’s Club 772.96

LSR Excavating 98,519.69

Petty Cash 23.60

GRAND TOTAL 279,084.70

December 15, 2009 @ 6 P.M. – Safety Committee meeting
December 15, 2009 @ 7 p.m. – Planning Commission
December 16, 2009 @ 7 p.m. – Authority

December 30, 2009 @ 6:30 p.m. – Water/Sewer & Public Relations
December 30, 2009 @ 7 p.m. –Council meeting

There being no further business, the meeting adjourned at 7:22 p.m. on the motion of Dale Schlenker and seconded by Heather Berger.

Attest: