The fourth meeting of the Hamburg Borough Council for 2009 was held this evening at the Hamburg Municipal Center with President Martha Bertolet presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Absent – None

Also Present –Solicitor Zubey, Solicitor Antanavage, Kim Y. Berger, Office Manager/Recording Secretary, Lynda G. Albright, Borough Manager, Mayor Del Rosario (7:05 p.m.)

Visitors – Chief Painter, Ken Pick, Deena Kershner, G. Fred Shaeff, Jr., Derrick Hix (Eagle), Leah Del Rosario, Matthew Reichl (Item)

A motion was made by Dale Schlenker and seconded by Jeanette Heckman to approve the amended agenda by adding two items under New Business; advertising of ordinance regarding outdoor furnaces and possibility of permission for use of the 4^th and Pine parking lot for a political rally.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

COURTESY TO AUDIENCE

Ken Pick stated that we are still looking for applicants for the Property Rehabilitation Program for the Main Street and the 2^nd Street Redevelopment area. We have only received four applications. He asked that Council promote this endeavor.

Deena Kershner stated that she would hand out the annual and monthly report for OTF after the meeting. If anyone had any questions, call her.

A motion was made by Elaine Swavely and seconded by Roger Stetzler to approve the minutes of the meeting.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

A motion was made by Dale Schlenker and seconded by Jeanette Heckman to approve the following reports: Engineer’s Report, Safety Committee Report and Property Committee Report

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

The operations within the new wastewater treatment plant continue well. All processes are on line. Systems Design Engineering, Inc. is working assisting the Superintendent with operational questions on an as needed basis.

The 2008 repair project has been awarded to:

Wexcon, Inc

379 Tilden Road

Mohrsville, PA 19541

 

Bid Item #1:

Williams Street $26,784.00

Permanent Paving $11,160.00

Bid Item #2:

North Third Street $11,600.00

Permanent Paving $1,800.00

Bid Item #3:

North Forth Street $11,000.00

Permanent Paving $1,980.00

The three items above are complete. Permanent paving will be scheduled for the spring after the temporary pavement and backfill has had time to stabilize.

Systems Design Engineering, Inc. and the Plant Superintendent are progressing with the blower control project approved at the July meeting.

Systems Design Engineering, Inc. is working with Hydrogeologist Jeff Peffer to review potential water sources to supplement the Hamburg system. Mr. Peffer has made his preliminary findings report to Systems Design Engineering, Inc. Discussion on test wells is the next step.

Systems Design Engineering, Inc. has been contacted by Advanced H2O on their plans for the Wissahickon/MACA facility. The project is moving forward in an expedited pace with their goal to produce product in April 2009. A service agreement should be negotiated.

Systems Design Engineering, Inc. is working with Charles Fitzpatrick in writing the agreements needed to operate the Tilden system.

Requisition 310 Systems Design Engineering, Inc. $235.07

January 20, 2009

6:00 PM

Borough Manager’s office

Attendees: Jeff Adam, Lynda Albright, Heather Berger, Martha Bertolet, Chief Michael Painter, Dale Schlenker, Roger Stetzler

Absent: Mayor Roy DelRosario

Visitor: None

1. Patrol car – Chief Painter presented information on the purchase of a new patrol car. His information was consistent with his five-year plan and the budget. His request for a recommendation to council to purchase the car was approved by all present.
2. Handicap Policy – Masano Bradley is still researching and will provide a recommendation shortly.

Respectfully submitted,

Heather Berger

Safety Committee Chairperson

PROPERTY COMMITTEE

FEBRUARY 10, 2009

MUNICIPAL CENTER – 3PM

ATTENDING: Lynda Albright, Martha Bertolet, Elaine Swavely, Jeanette Heckman, Roger Stetzler, Jeff Adam & Dale Schlenker

VISITORS: Guy Ketch, Rec. Director and Deena Kershner, OTF

1. Guy presented a number of items for approval; Install drain covers

(+/-$1500.00; CO2 for pool service, to include rental of +/- 5, 50# tanks and a 450# tank for storage and use- cost to be determined by need ; skimmer doors, stretchers and flo-jets +/- $500.00; EMT compatible defibrillator ($1900-2400.00). The Property Committee recommends to Council these be approved.

2. The Borough crew will pour the concrete and J&M Fence will install a handicap railing for a much improved handicapped mobility to the pool entrance. This should cost +/- $1200.00.

3. The Property Committee met January 26, 2009 @ 6PM to view and decide what action should be taken with stored items. Kim Berger and Lynda Albright will spend a number of days separating all items and will donate to the Hamburg Historical Society a number of items and the remainder will be displayed in the Municipal Center.

4. A new agreement with COMCAST is being reviewed by our solicitors. More internet modems are needed, in house for the future.

5. Deena reviewed the possible Farmers Market and how it is progressing; M&T gave a verbal approval to use their parking lot on Saturdays. It was suggested the OTF purchase barricades for their use during those days.

6. Stacey & Bob Kehl (Hamburg Dinner proprietors) requested the following dates for a "Cruise Night" and the availability of a number of parking spaces to be dedicated for this use in front of the dinner on the following nights; 5/8, 6/12, 7/10, 8/7 & 9/11 from the hours of 4-8PM. The Property Committee recommends this approval by Council.

7. The Property Committee recommends to Council the purchase of a new server for the Municipal Building at a cost of $5600.00 and another $5600.00 for the transfer of current data and update of the Munis communication system.

8. The Property Committee recommends to Council the approval of a revised sheet of Borough Operations be added to the Ordinance Book. There are NO changes; this is a one sheet compilation for simplicity.

9. The Property Committee recommends to Council the approval, by the Little League Association, to erect new dugouts, relocate the warm-up pitcher-catcher area to the rear of the center field fence and install a new back stop. The Borough will donate $500.00 toward this and the rest will be supplied by the Little League Association.

10. The Property Committee recommends to Council, the Pool and Park rates remain the same as last year.

11. A proposed Outdoor Furnace Ordinance was given to each attending member for review.

12. The Park Band shell was discussed, in depth, and various ideas were presented. It was suggested that Jeff Adam prepare and submit to Lynda a list of ways to repair the Band Shell. After Lynda’s review, proposals may be accepted for repair.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Heather Berger and seconded by Roger Stetzler approving the placement of a handicapped parking space at 218 North 3^rd Street.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Heather Berger and seconded by Jeff Adam approving the erection of an evidence room in the basement for the police department at a cost not to exceed $1,000 for materials and supplies (labor to be provided by the borough crew).

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Jeanette Heckman approving the following dates for Cruise Night and the availability of a number of parking spaces to be dedicated for this use in front of the diner: 5/8, 6/12, 7/10, 8/7 and 9/11, 2009.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – NONE

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Heather Berger approving the purchase/installation of the following for the swimming pool: new drain covers at approximately $1500.00; Co2 for pool service, plus tank for storage and use (cost to be determined); skimmer doors, stretchers and flo-jets approximately $500; EMT compatible defibrillator approximately $1900 to $2400.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Elaine Swavely approving the purchase of a new server for administration at a cost of $5600 and for the transfer of data and update of the Munis software system at a cost of $5600.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Roger Stetzler approving the revised sheet of Borough fees to be added to the current ordinance book. (no change in fee amounts).

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Jeanette Heckman giving permission to the Little League Assoc. to erect new dugouts, relocate the warm-up pitcher-catcher area and install a new back stop, with the Borough contributing $500 towards the material.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Jeff Adam approving the advertising of the amended Tenant Report Ordinance and Reporting form.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Elaine Swavely approving the request of the Hamburg Jaycees to hold their annual King Frost Parade on Saturday, October 31, 2009, with rain date of Saturday, November 7, 2009, with same street closings and guidelines as in the past.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

On the recommendation of the Planning Commission a motion was made by Heather Berger and seconded by Dale Schlenker to advertise the outdoor furnaces ordinance.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

A motion was made by Jeanette Heckman and seconded by Elaine Swavely to give permission for the "Billy Bus" to utilize the 4^th and Pine parking lot on February 28, 2009 from 1:30 to 3:30 p.m.

A question was raised about insurance – Mr. Shaeff stated that he will submit a certificate of insurance. A question was asked about how many people would be present. Mr. Shaeff stated that it would be probably about 50 people, but not more than 100. President Bertolet stated that they must follow all the Borough Ordinances. Chief Painter stated he was working Saturday day shift and if need be close off Pine Street between 4^th and Apple alley.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

A motion was made by Dale Schlenker and seconded by Heather Berger to approve payment of invoices totaling $ 90,652.14.

ROLL CALL: AYES – M. Bertolet, E. Swavely, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

D. Schlenker abstained from the invoice for Schlenker Motors.

American Rock Salt 1,514.68

Barry Isett & Assc. 4,392.50

Bee Net Internet Services 450.00

Berks Co. Public Works Assn. 75.00

Creative Product Sourcing 98.00

Roy c. Del Rosario 557.00

EMC Insurance Companies 14,119.82

Exeter Supply 2,567.00

Hamburg Municipal authority 696.31

Innovative Resource Group 435.10

International Salt Company 1,483.19

Kozloff Stoudt 2,113.93

M & T Bank 4,684.00

Masano Bradley 12,342.02

JP Mascaro 11,672.00

Met-Ed 2,097.40

Monarch Precast Concrete 1,330.00

Outten Buick Pontiac 1,067.78

PMHIC 27,074.76

Radio Maintenance 34.65

Reading Kubota 8.66

Schlenker Motors 1,434.39

Sustainable Energy 212.69

US Municipal Supply 156.27

Weis Markets 34.99

Total $90,652.14

The Solicitor called an executive session at 7:40 p.m. to discuss personnel matters.

Meeting reconvened at 8:12 p.m.

INFORMATION ITEMS

March 2, 2009 – 3 p.m. – Road Committee

                    March 3, 2009 – 4 p.m. – Personnel Committee

March 9, 2009 – 6 p.m. – Finance Committee

March 9, 2009 – 7 p.m. – Council meeting

There being no further business, the meeting adjourned at 8:13 p.m. on motion of Heather Berger and seconded by Dale Schlenker.

ATTEST:

Kim Y. Berger