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MINUTES FROM THE FEBRUARY 25, 2008 COUNCIL MEETING The fourth meeting of the Hamburg Borough Council for 2008 was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present - Tammy Wilkinson, Martha Bertolet, Jeanette Heckman, Elaine Swavely, Dale Schlenker, Heather Berger, Roger StetzlerMembers Absent None Also Present Solicitor Zubey, Lynda G. Albright, Borough Manager, Kim Y. Berger, Office Manager/Recording Secretary Visitors Chief Painter, Deena Kershner, Maria Herne (Pottsville Republican), Penny Hummel (Item) A motion was made by Heather Berger and seconded by Dale Schlenker to approve the amended agenda. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None COURTESY TO AUDIENCE Deena Kershner handed out the annual report and highlighted a few areas for the Council members. Councilman Schlenker requested Council receive copies of the financial statements for the Our Town Foundation since the Borough is a major contributor to the cause. Ms. Kershner asked if he wanted the budget and revenues and expenses. Councilman Schlenker stated that they should see it all. Ms. Kershner questioned the status of the bill of sale for the decorative poles. Councilman Schlenker stated that as soon as everything is complete, including the drain at St. Marys that we would be happy to take ownership, but not until all the work is 100% complete. A motion was made by Martha Bertolet and seconded by Elaine Swavely to approve the minutes of the February 11, 2008 meeting.ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None Abstained: H. Berger due to absence at that meeting A motion was made by Roger Stetzler and seconded by Dale Schlenker to approve the following reports: Engineers Report, Property Committee Report, Personnel Committee Report, Finance Committee Report and Safety Committee Report. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None ENGINEERS REPORT February 20, 2008 SANITARY SEWER SYSTEM assisting the Superintendent with operational questions on an as needed basis. Systems Design Engineering, Inc. has reviewed details of the previous identified required repairs of the collection system with an estimated construction cost of $75,000 per sewer budget. The Authority should determine a bid and construction schedule if desired. WWTP PROJECT The wastewater treatment plant project is complete. Systems
Design Engineering, Inc. is prepared to assist the Authority Auditor with the
closeout audit. No issues this report period. WATER SYSTEM
PROPERTY COMMITTEE FEBRUARY 12, 2008 3PM ATTENDING: Tammy Wilkinson, Jeanette Heckman, Elaine Swavely, Lynda Albright, John Leonforte & Dale Schlenker
CHAIRMAN OF PROPERTY DALE R. SCHLENKER Personnel Committee February 5, 2008 4:00 PM Persons present: L. Albright, Borough Manager, Jeanette Heckman, Tammy Wilkinson, Martha Bertolet, Elaine Swavely, Heather Berger. Items discussed: A list of names was submitted for hire for the 2008 park/pool season by the borough manager and recreation director. An occupational therapist has applied to teach senior aquatics at the pool. It was agreed to hire Cheri Dotterer in this new venture. It was agreed to have a standard letter of contractual agreement with Mike Painter drawn up by the solicitor. John Leonforte drew up a list of items a possible Intern could work on in the office. Included are: 1) Update zoning map to reflect current issues, 2) Ensure proper documentation of reviews and inspections of construction activities, 3) Develop and maintain a yearly municipal sidewalk and curb improvement program, 4) Update website to include zoning information and useful fire safety, building and zoning information, 5) Develop a checklist to be used in the permit process to insure all required permits and approvals and compliance with required inspections include Municipal Authority requirements, EDUs, notice to Denise when additional unit receives O/C, water turn on date for billing, meters, etc., 6) Develop list of nonconforming properties and uses. Produce form/letter to send to all property owners to help determine zoning compliance,7) Label all files in Flood zone areas. Policy manual is still being reviewed. Respectfully submitted, Jeanette E. Heckman FINANCE COMMITTEE MEETING - February 10, 2008 6:00 p.m. Attending the meeting were Lynda, Elaine, Tammy, Jeanette, Dale and Martha. We are still waiting to receive $124,000.00 from the pool grant which will be received after the close-out is completed. In June of 2007 $139,618.60 (reimbursement from curb work and insurance refunds, etc.) was deposited into the general account and Lynda was authorized at that time to have it moved into the Capital Account for future use on roads and storm sewers. Finance Committee is recommending council approve the purchase of a 2001 Chevy. Blazer from Schlenker Motors for the police department at a cost of $5,500.00. The money will come out of the general fund. Finance Chairperson SAFETY COMMITTEE MEETING February 19, 2008 - 6:00 PM - Borough Managers office Attendees: Chief Michael Painter, Heather Berger, Roger Stetzler, Elaine Swavely, Lynda Albright, Dale Schlenker, Tammy Wilkinson Absent: Mayor Roy DelRosario Visitors: None
Respectfully submitted, Heather Berger, Safety Committee Chairperson OLD BUSINESS On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Roger Stetzler to advertise the proposed graffiti ordinance. (Everyone will receive a copy to review). ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None NEW BUSINESS On the recommendation of the Property Committee, a motion was made by Elaine Swavely and seconded by Heather Berger approving the request of OTF to hold their annual Kids Fest on June 21, as well as use of the 4th and Pine parking lot and closure of Pine Street between 4th and 3rd from 9 a.m. to 4 p.m.ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Property Committee, a motion was made by Roger Stetzler and seconded by Elaine Swavely approving the request of OTF to hold their annual Beach Night on July 21, as well as use of the 4th and Pine Parking Lot and closure of Pine Street between 4th and 3rd from 12 noon to 10:30 p.m.ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Property Committee, a motion was made by Heather Berger and seconded by Dale Schlenker approving the annual Taste of Hamburg-er on August 30, 2008 from 10 a.m. to 5 p.m., as well as closing the following streets from 7:30 a.m. to 7 p.m. Third Street from Island to State, State Street from Third to Fourth, Fourth Street from State to Pine and Apple from behind the library to Lemon Alley. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Safety Committee, a motion was made by Roger Stetzler and seconded by Elaine Swavely to approve the request of the Reading Railroad Museum to hold their 175th Anniversary Bee Line Festival on Saturday, April 12, 2008 from 10 a.m. to 5 p.m. and to allow Third Street to be closed between Arch and Maple from 8 a.m. to 6:30 p.m. to allow for set up and tear down.ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Safety Committee, a motion was made by Dale Schlenker and seconded by Roger Stetzler to hire Frank Cataldi as a part-time police officer, contingent upon satisfactory completion of his background checks. Rate of pay to be $14.00/hr. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Jeanette Heckman approving Resolution #2-08 dealing with the Emergency Operations Plan and authorizing the execution of the Resolution and the Promulgation.ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Heather Berger to accept the resignation of Scott Kreider as a member of the Hamburg Planning Commission, with regret. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Hamburg Planning Commission, a motion was made by Heather Berger and seconded by Roger Stetzler to appoint Chuck Figard as a member of the Planning Commission to fill the unexpired term of Scott Kreider, term ending 12/31/08. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None On the recommendation of the Safety Committee, a motion was made by Heather Berger and seconded by Roger Stetzler to increase the hourly rate of the part-time police officers from $12.50 to $14.00 effective immediately. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
On the recommendation of the Council President, a motion was made by Heather Berger and seconded by Dale Schlenker to support and assist the Police Executive Research Forum in its endeavors to collect the information that it deems necessary for the completion of its Study of Policing in Berks County. This will be at no cost to the borough. ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None A motion was made by Martha Bertolet and seconded by Dale Schlenker to approve payment of invoices totaling $67,261.96 ROLL CALL: AYES T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES None LIST OF BILLS AT & T 30.12 AIRGAS EAST 78.95 BARRY ISETT 6,348.23 CONNECT-TEK 642.50 EMC INSURANCE COMPANIES 14,160.05 EPWPCOA INC 450.00 EMBLEM ENTERPRISES 436.56 JE FINK 42.45 GOODYEAR WHOLESALE TIRE CENTER 472.22 HAMBURG MUNICIPAL AUTHORITY 802.17 M & T 3,556.00 JP MASCARO 11,332.00 PMHIC 26,514.24 PA STATE ASSC OF BOROUGHS 270.00 PHILADELPHIA BALL & BEARING 92.54 PUBLIC SAFETY CENTER 126.12 QUILL 230.15 RADIO MTCE 296.27 ROGER STETZLER 14.00 STRATIX SYSTEMS 302.00 SUSTAINABLE ENERGY FUND 212.69 YODERS HEATING 852.70 TOTAL FOR APPROVAL 67,261.96 An executive session was held from 7:30 p.m. to 7:40 p.m. to discuss a personnel issue. On the recommendation of the Personnel Committee, a motion was made by Jeanette Heckman and seconded by Dale Schlenker to reappoint Michael Painter as Chief of Police for the Hamburg Police Department at a rate of $59,490 which includes his base salary and other benefits, as will be set forth in his appointment letter after approval of the solicitor and increase to be retroactive to January 1, 2008. INFORMATION ITEMS
There being no further business, the meeting adjourned at 7:45 p.m. on the motion of Dale Schlenker and seconded by Heather Berger.ATTEST:
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