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MINUTES FROM THE JULY 28, 2008 MEETING OF BOROUGH COUNCIL The thirteenth meeting of the Hamburg Borough Council for 2008 was held this evening at the Hamburg Municipal Center with Vice-President Martha Bertolet presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present - Martha Bertolet, Jeanette Heckman, Elaine Swavely, Dale Schlenker, Heather Berger, Roger StetzlerMembers Absent – Tammy Wilkinson Also Present –Solicitor Zubey, Kim Y. Berger, Office Manager/Recording Secretary, Lynda G. Albright, Borough Manager Visitors – Ken Pick, Penny Hummel (Item), Norma Berger, Deena Kershner, Sharon Strausser, Lyndell Johnson, Scott Kreider, Dennis Degler, Kerry Delong Vice-President Bertolet stated that there was an executive session held prior to the Council meeting to discuss a personnel issue. No action was taken. A motion was made by Jeanette Heckman and seconded by Roger Stetzler to approve the amended agenda by adding two additional items under New Business.ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None COURTESY TO AUDIENCE Kerry Delong questioned what the executive session was about. Solicitor Zubey stated that the Council was notifying the public that there was an executive session held prior to the meeting to discuss personnel issues and no decisions were made. Ken Pick handed out to Council a memo regarding the Second Street Redevelopment area. Deena Kershner was present to hand out her monthly report and to see if anyone had any questions, they should give her a call. A motion was made by Dale Schlenker and seconded by Jeanette Heckman to approve the minutes of the July 14, 2008 meeting.ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None A motion was made by Heather Berger and seconded by Roger Stetzler to approve the following reports: Engineer’s Report, Finance Committee Report. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None ENGINEER’S REPORT SANITARY SEWER SYSTEM
The operations within the new wastewater treatment plant continue well. All processes are on line. Systems Design Engineering, Inc. is working assisting the Superintendent with operational questions on an as needed basis. WISSAHICKON WATER It is apparent that the plant has closed. Systems Design Engineering, Inc. received a call from Berks County Development for information on sewer and water capacity as they work on potential clients to purchase the facility and lands. (no change)BLOWER CONTROL WATER SYSTEM
The impoundment dam is about 2 feet low. For this report period water production was mostly from the surface water supply and supplemented from the wells. Systems Design Engineering, Inc. inspected the lower stream weir with Keith Brobst. It is apparent that excessive water is bypassing the weir and also flowing under or around to a point below the spillway. Excess water is being wasted to maintain low flow release due to these issues. Systems Design Engineering, Inc. will discuss repairs Systems Design Engineering, Inc. is assisting Tony and Keith on maintenance with some flow control valves to the filters. Water Filtration Plant Control Project – The installation of the new control system is substantially complete. An owner license of the software is the only outstanding issue at this time. Upon receipt the project will be closed. NPDES Permit Renewal – The final NPDES Permit was received and reporting/testing changes discussed with plant personnel.
The project to replace the water lines in Walnut Street and South 2nd Street is progressing. Bids were received at the March 2008 Authority meeting. Project Contractor: Sikora Bros. Paving Bid amount $ 144,000.00 10 Apache Drive Schickshinny, PA 18655 Contracts have been prepared and executed. Notice to proceed has been issued. Core samples were taken on June 13, 2008 every 100 feet on 2nd and Walnut Streets. Field analysis of the samples by EPA technicians showed that the samples were relatively low in lead levels. Three composite samples were sent to a laboratory to verify the EPA hand held monitor and came back lower which verifies the field results. The project is proceeding using standard methods of construction. The project construction will start within the next two weeks.
The land acquisition sale option has been reviewed and executed. Systems Design Engineering, Inc. is supporting Met Ed’s request for information when received.
Requisition 302 Systems Design Engineering, Inc. 4,403.76
Finance Committee July 14, 2008 Attending the meeting were Elaine, Lynda Heather and Martha. Lynda reported that the Food stand food stand proceeds were $13,800.00 at the end of June. The budget amount for the season is $32,000.00. Berks EIT income check this week was $116,125.67. We already have $212,000.00 this year and are well on our way to meeting or exceeding our budgeted amount for 2008. The tax collector is asking for a resolution for 2009 to increase Tax certifications to $20.00 and $5.00 for duplicate tax receipts and $35.00 for returned checks to cover the expenses effective 2009. The Borough has been notified that Schlouch Construction is charging a 13% fuel charge due to the increasing fuel costs. Respectfully submitted Martha Bertolet OLD BUSINESS Nothing NEW BUSINESS On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Dale Schlenker to accept the resignation of Tammy Wilkinson as a member of Hamburg Borough Council, effective immediately, with regret.ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Heather Berger to authorize the purchase of 103 State Street. (funding will come from the County, but the property will be put in the Borough of Hamburg’s name. This is part of the Redevelopment area.) ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Jeanette Heckman to make application to the County for a $50,000 grant for storm drain work and authorize the appropriate officers to execute same.ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None On the recommendation of the Safety Committee, a motion was made by Heather Berger and seconded by Dale Schlenker authorizing the preparation and advertising of a three –hour parking limit on the Municipal lot on 3rd Street for areas designated as "Public Parking". ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Roger Stetzler to authorize the purchase of two trailers for storage at a price of $2,000 per trailer. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None At this time the meeting was turned over to Solicitor Zubey for election of officers. Solicitor Zubey opened the floor to nominations for President. A motion was made by Jeanette Heckman and seconded by Dale Schlenker to nominate Martha Bertolet as President of Borough Council. There were no other nominations.ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None Solicitor Zubey opened the floor to nominations for Vice-President. A motion was made by Jeanette Heckman and seconded by Roger Stetzler to nominate Elaine Swavely as Vice-President. There were no other nominations.ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None A motion was made by Dale Schlenker and seconded by Heather Berger to approve payment of invoices totaling $74,456.72. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker
NAYES – None LIST OF BILLS Barry Isett 4,370.00 Delue LLC 259.79 EMC Insurance 16,381.90 Hamburg Municipal Authority 129.63 J. L. Honberger 3,090.34 IIMC 115.00 Randy Kline 140.00 M & T bank 1,128.00 MP Uniform 225.93 Masano Bradley 7,216.23 JP Mascaro 11,332.00 Mazaika Concrete 598.27 Monarch Precast 655.00 PMHIC 26,514.24 PA DCED 60.00 Kyle Smith 25.00 Sustainable Energy 212.69 Triangle Communications 161.50 Van Bennett 1,041.20 Duda Actuarial Consulting 800.00 Total for approval $74,456.72 SOLICITORS REPORT Nothing to report. INFORMATION ITEMS
Scott Kreider stated that he has been asking for four years for the employees to start contributing to their health care costs. President Bertolet stated that the Manager has been instructed to take this into consideration for the 2009 budget process. There being no further business, the meeting adjourned at 7:15 p.m. on the motion of Dale Schlenker and seconded by Heather Berger.
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