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MINUTES FROM THE MAY 10, 2010 COUNCIL MEETING The ninth regular meeting of the Hamburg Borough Council for 2010 was held this evening at the Hamburg Municipal Center with President Martha Bertolet presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present: Martha Bertolet, Jeanette Heckman, Dale Schlenker, Jeff Adam, Doug Williams, Heather Berger Members Absent – Roger Stetzler Also Present –Solicitor Zubey, Solicitor Antanavage, Kim Y. Berger, Office Manager/Recording Secretary, Lynda Albright, Borough Manager Visitors- Chief Painter A motion was made by Jeff Adam and seconded by Doug Williams to approve the amended agenda by adding a motion regarding permission for the Memorial Day Parade on May 31, 2010. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, H. Berger, J. Adam, D. WilliamsNAYES – None COURTESY TO AUDIENCE Nothing A motion was made by Dale Schlenker and seconded by Jeff Adam to approve the minutes of the April 26, 2010 meeting. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, H. Berger, J. Adam, D. WilliamsNAYES – None A motion was made by Dale Schlenker and seconded by Heather Berger to approve the following reports: Borough Managers Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Treasurer’s Report, Police Report, Code Enforcement report, Recreation Directors Report ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, H. Berger, J. Adam, D. Williams NAYES – None BOROUGH MANAGER’S REPORT The Borough Manager’s report for the month of APRIL, 2010 included the following: As always, handled normal day-to-day activities which included - Holding staff meetings with supervisors to discuss, provide and receive updates on various projects and issues taking place -Addressing complaints and other correspondence as needed -Meeting with other supervisors daily to review work schedules, and other projects taking place. John Leonforte and I met with representatives of the County, engineer and Schlouch to discuss timetables, funding issues and anything else of concern regarding the start of the Grand Street ramp project. Work is hopefully going to commence sometime the beginning of May. Worked with M & T bank in order to obtain a Letter of Credit for the Grand Street project as required by PennDOT. Met with representatives of the ball teams, along with Kim, Ricky and Guy to discuss their plans for the summer season as well as any concerns they had. The biggest issue was the lighting and I agreed to make sure the lights in the little league field were corrected this season. We will use funds from the Lenhart monies we receive annually to pay any costs associated with the lighting. Met with the postmaster regarding changing of addresses in one of the apartment units in the borough. Attended the quarterly meetings of both the non-uniform and uniform pension plans. Met various times during the month with Guy regarding the pool opening, ordering of supplies, chemicals, as well as the hiring of additional personnel for the summer. Keith and I met with representatives of Advanced H2o regarding billing issues. This is being reviewed and a resolution is forthcoming. Met with a resident interested in serving an externship in the police department. Her course of study is criminal justice. It was recommended by the Safety Committee that she contact the Chief. Met with Richard Hart of the Hart agency in order that he could drop off the Borough and Authority policies as well as a dividend check for the Hamburg Municipal Authority. Met with the Office Manager and her support staff to discuss various issues and concerns in the office operations. I trust most items have been resolved for the benefit of all. Our intern completed her 400 hours as of the end of April. She did a great job and learned a lot while she was here. She is starting to work with John Leonforte (in a part time capacity) the beginning of May helping with the scanning and digitizing of maps and documents. This project is expected to last until the end of the year. I attended two council meetings, executive sessions of Council, authority meeting, finance, personnel, property, safety, road and water/sewer/public relations meetings. If anyone has any questions concerning my report, please feel free to ask. Attached with my report are the activities of my staff for the month of April, 2010. Lynda G. Albright, Borough Manager PUBLIC WORKS SUPERINTENDENT’S REPORT APRIL 2010 After approval from Council, the crew erected two handicap signs on Washington Street. Cold patching continues throughout the borough. It is that time of the year again when the grass and weeds start growing. Cutting and trimming continues weekly. The weeds at the park and around town were sprayed. The crew repaired the trac vac for use at the park. The crew installed topsoil around the pool and park area. The hoses in the filter room at the pool were changed. De-winterized the pool and park bathrooms. The big slide at the pool was painted. A new door was installed for the boiler room at the pool. Erected a stone wall behind the filter room at the pool. We received some barrels for the park and since the barrels were sealed, the crew cut barrels open to use for trash cans. The controls on the backhoe had to be rebuilt. Some sign posts were painted. The crew worked for the water department by hauling stone and digging at Well #5. Erected a sign for OTF at 4th and I-78. Throughout the month met with contractors who would be bidding on our street work this year. Mulch was spread at the monument, municipal center and park. The shoulders along Port Clinton Avenue, Mountain Avenue and the service road were cleared of trash. The street sweeping program has started. The Authority’s backhoe was repaired. Respectfully submitted,
Water/Wastewater Superintendent’s Report April 2010 Water The hydrants have been flushed and the system continues to look very good. Every hydrant was pressure tested and I have reviewed the results with the Fire Chief. Tony and I attended a class on Public Notification. There have been some rule changes and they are scheduled to go into effect in May. We are working on updates to our Operation and Maintenance Manual and the Emergency Response Plan as required. The in-line chlorine meter has been installed at Well 5 as required by the latest Groundwater Rule. It is functional and the well is available for use. The leak in the reservoir cover has gotten worse and needs to be addressed. After consulting with the Engineer we contacted the supplier and they have been on site to attempt a repair. All has not gone well. We have consulted with the supplier and will make another attempt the first week in May. In response to some question about the water and sewer bills at Advanced H2O I had the main water meter there checked for calibration. The meter is within tolerance. Wastewater The heavy rain at the end of March caused the Ridge Lawn Pumping Station to overflow. We brought in a tank truck to haul the excess water to the Wastewater Plant. The hauler was on site for 22 hours. Subsequent inspection of manholes and house sewers revealed 2 significant leaks in manholes, and 2 runs that had much more flow than the rest of the system. A contractor was brought in to seal the leaks and we put a camera in the mains to try to locate any other leaks. The amount of grease and oils in the line prevented a complete survey and we will try again when flows go up. PaDEP has been apprised of the situation and the proper paperwork has been filed. We have been experiencing some operational problems from odors due to poor settling. We have gotten a handle on the odors but settling remains an issue. I have been consulting with the Engineer to find a solution to the problem. I received a letter from PaDEP, Radiation Division, looking for information on a radiological device that we had removed and returned to the manufacturer several years ago under the auspices of the Nuclear Regulatory Commission. PaDEP has assumed responsibility for these types of devices and there apparently was a mix-up in the transfer of paperwork. A letter, along with copies of the appropriate documentation has been submitted and should be sufficient to settle the matter. Respectfully Submitted Keith L. Brobst OFFICE MANAGER’S REPORT – APRIL 2010 Various correspondence was created and mailed. Created forms for quotes for chlorine for the Recreation Department. Reconciliation of the police and non-uniform pension plans were completed as well as for the Library books. Reviewed the auditors adjusting entries with Lynn and prepared the accounts for entering the information. Due to the end of the first quarter, the quarterly financial reports were compiled. The pool rules were amended. Attended the quarterly pension meeting with our Financial Consultant. Junk car letters and weed notices were mailed. Marisa, the intern, spent time with the office staff to obtain an understanding of how the roles of the Utility Billing and Accounting areas work. Spent time with Marisa, the intern going over things for the office. I gave her a lot of different copies of reports, spreadsheets etc for her reference. The monthly Authority organization budget report was updated. There were numerous meetings held with office personnel. Water and sewer consumption figures were generated for the month and reviewed prior to being sent to the engineer for his review. Applications were sent out to those season ticket holders from last year. We have started to receive applications for the 2010 season. The Authority’s trust accounts were reconciled and reports were typed. Along with the Public Works Superintendent and Borough Manager, met with representatives from the baseball teams who utilize the park. Assisted the Utility Billing Clerk and the Accounting Clerk on some billing issues. Requisitions for the trust accounts were prepared and then mailed. The delinquent report for the Authority was amended and the bar chart was updated. Planning Commission, Authority and Council packets were distributed via email and regular mail. Attended two Council meetings, NBRC meeting and staff meetings as requested. Minutes were prepared for meetings where necessary.
HAMBURG BOROUGH POLICE DEPARTMENT APRIL 2010 ACTIVITY REPORT
Building, Zoning and Codes Report APRIL 2010Seven (7) construction permits & Seven(7) zoning permits & Two (2) paving/sidewalk permits & Ten (10) property transfer inspection certificates were issued in April. Major projects ongoing or proposed are as follows: Grand Street extension (phase 1a, ramps) Our HOP permit application for public north bound access to and from route 61 has been issued by Penn Dot. Work will begin ASAP. Completion of this phase is expected this by fall. Hawk ridge and South 4th Street Review of our submission by Penn Dot for our HOP is pending. Orange Stones Rehab center zoning permit application #2. Orange stones has appealed the common courts’ decision to the state court of appeals. NOTE: The state appeals court has reversed Judge Lash’s decision and remanded the appeal back to him for Further consideration. zoning permit application #3. The common appeals court has ruled in favor of the ZHB denial of zoning permit application #3. construction permit application Orange Stones has appealed to the common appeals, the County construction appeals board decision in favor of the Borough. Orange Stones MOTEL (essentially no change in status since November report) zoning permit application #4. Orange Stones has appealed Zoning permit #4 denial to the ZHB. ZHB has granted a zoning permit for a "MOTEL" w/ conditions Both The Borough and Orange Stones have filed appeals to this decision.
Residential and light commercial Inspections were completed for residential and light commercial previously permitted, work in the borough. Property Maintenance complaints of rubbish and junk vehicles and snow removal, etc. continue to be addressed. Note: 14 (fourteen) new calls were answered regarding Property Maintenance complaints. Eight issues remain pending.
No fire safety Inspection and fourteen (14) Property transfer inspections were done this month. John Leonforte RECREATION DIRECTORS REPORT FOR THE MONTH OF APRIL 2010The month of April continued with weekly meetings with Lynda Albright. Additional meetings and phone conversations with Kim Berger, Rick Pickel, Allen Schaeffer, Brad Knittle, Louise Gassamann, Jeff Smith, Barry Quigley, Bev Epting, Bethany Thren, Servsafe of Berks County Extension, Jim Christman of GTS-Welco, Scott Schaffner of Lebanon United Jobbers, Ed Zabiegalski of Body Zone, Kristen of MJ Reider, Lamar of JL Honberger Co., Karen R. of Aqua Chemicals Supply, Inc. and Ark Rentals. Preparation for the summer of 2010:
Further projects completed by Rick and crew
Preparations for the 2010 season are continuing. There are still many issues to complete. Respectfully submitted, OLD BUSINESS Nothing NEW BUSINESS On the recommendation of the Borough Solicitor, a motion was made by Dale Schlenker and seconded by Heather Berger to take action ratifying the time extensions granted to Alcat Re-entry pertaining to their preliminary plan for the Hamburg Motel. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, H. Berger, J. Adam, D. WilliamsNAYES – None On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Jeff Adam to hire the following individuals for the pool concession stand and park playground program – Victoria S. Bear, Brittany Ebeling, Jeffrey Galczynski, Harley Stamm, Janet Harris, Megan Hinkle and Janis Umberger. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, H. Berger,J. Adam, D. Williams NAYES – None A motion was made by Dale Schlenker and seconded by Heather Berger to permit the American Legion to hold their annual Memorial Day parade on May 31, 2010 starting at 9 a.m. – the same procedures as in the past. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, H. Berger, J. Adam, D. Williams NAYES – None A motion was made by Heather Berger and seconded by Jeff Adam to approve payment of invoices totaling $201,823.97. ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, H. Berger, J. Adam, D. Williams NAYES – None (D. Schlenker abstained from Schlenker Motors) LIST OF BILLS Allied Waste Mgt. 18,777.00 AT & T 83.35 Berks Co Dept Emergency Service 25,136.54 Berks Co Tax Collection Committee 243.79 Berks Products Corp 757.57 Berks-Mont Newspapers, Inc. 278.91 Blue Mountain Computer Service 1,893.78 Burkhardt Mechanical 736.00 Central Penn Gas 1,139.92 D.S. Dalious Fire Equipment 194.00 Roy C. Del Rosario 15.50 Ehrlich Co Inc. 154.00 Fisher Dam Auto 324.90 Fort Dearborn Life Insurance 303.43 Terry L. Heckman 69.99 Hecky’s Inc. 74.20 Hess Embroidery & Uniforms 192.99 J.L. Honberger Co Inc 101.85 Kantner’s Tire Service 40.00 Mike Kershner 177.40 Kirk Ernst Landscaping 645.00 Kuzan’s True Value 187.34 LSR Excavating 3,331.20 M & T Bank 951.00 Met-Ed 6,751.25 Miller Municipal Division 240.00 Miller’s 5 & 10 46.89 Mogel Speidel Bobb & Kershner 827.94 Mountain View Supply 276.04 Municipal Employers Ins. Trust 32.50 Nextel Communications 679.39 Outten Buick Pontiac 3,503.19 Penn Pride, Inc. 2,395.18 Personalized Computer Help 245.00 Quill Corporation 124.76 Reading Eagle Co. 627.40 Sam’s Club 169.03 Schlenker Motors, Inc. 104.39 SealMaster/Allentown 685.93 Roger Stetzler 49.00 Thren’s Auto Parts 154.27 ThyssenKrupp Elevator 220.58 Triangle Communications 161.50 UniFirst 370.66 Verizon 450.51 Windsor Press 93.24 TOTAL 74,018.31 BILLS PAID DURING THE MONTH Borough Payroll 94,739.04 Homm. Donald 50.00 Borough of Hamburg 30,460.00 Berks Co. Treasurer 331.50 Cabela’s 571.46 EPWPCOA INC 80.00 Exide Technologic 1,000.00 Seidel, Danette 65.00 HMA 475.00 Petty Cash 33.66 TOTAL 127,805.66 INVOICES TO BE PAID 74,018.31 INVOICES PAID PREVIOUSLY 127,805.66 GRAND TOTAL 201,823.97 SOLICITOR’S REPORT Nothing to report. A brief executive session was held prior to the regular meeting to discuss a personnel issue and pending litigation. INFORMATION ITEMS
There being no further business, the meeting adjourned at 7:10 p.m. on the motion of Heather Berger and seconded by Jeff Adam. Kim Y. Berger Recording Secretary/Office Manager | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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