Members Absent – None

Also Present –Solicitor Zubey, Solicitor Antanavage, Kim Y. Berger, Office Manager/Recording Secretary, Lynda G. Albright, Borough Manager

Visitors – Chief Painter, Matt Reichl (Item)

A motion was made by Dale Schlenker and seconded by Jeff Adam to approve the amended agenda.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

Nothing

A motion was made by Jeff Adam and seconded by Roger Stetzler to approve the minutes of the November 9, 2009 meeting.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

A motion was made by Dale Schlenker and seconded by Heather Berger to approve the following reports: Engineer’s Report, Finance Committee Report and Property Committee Report.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker

R. Stetzler, H. Berger, J. Adam

NAYES – None

The operations within the new wastewater treatment plant continue well. Systems Design Engineering, Inc. is working assisting the Superintendent with operational questions on an as needed basis.

Systems Design Engineering, Inc. submitted the renewal application for the WWTP’s NPDES Permit. The final permit was received and reviewed. The waiver for new PCB tests was not granted as expected. A copy of the application was submitted directly to the DRBC as requested.

Systems Design Engineering is progressing with the rebidding of the bid specification for a three (3) year period starting in 2010. Bids will be received at the November Authority meeting.

Keith Brobst is progressing with the final programming of the VFD’s to the SCADA system.

Systems Design Engineering, Inc. continues to progress with potential water sources to supplement the Hamburg system. DEP approved the two sites for test wells.

Bids were received on October 15, 2009 for the two test wells. Contracts are being prepared for the low bid received from Eichelbergers, Inc. SDE is expediting the contracts to have the wells drilled prior to year end.

No issues to report. A follow-up to the inspection of the Advanced facility will be scheduled prior to the end of the year.

Systems Design Engineering assisted the Solicitor in the third addendum revisions. Attended the joint meeting of Tilden Township and the Authority on October 17, 2009.

Systems Design Engineering, Inc. is completing the design of the proposed water tank. The water quality permit for the tank is nearly complete for submission to DEP. SDE is reviewing the design with Authority staff to insure that all process requirements for the filter plant at met. The proposed design can then be submitted for grant applications.

Systems Design Engineering, Inc. continues to work with the Authority Solicitor, the Commonwealth and their engineers in reviewing the proposed PEMA facility and the water / sewer connections.

Systems Design Engineering, Inc is progressing with the year end reports as required by the trustee. Final review of rates and the budget are also continuing with the Authority staff.

Finance Committee

November 9, 2009

Attending were Jeff Adam, Jeanette Heckman, Dale Schlenker, Heather Berger, Roger Stetzler, Lynda Albright and Martha Bertolet.

Lynda asked council if she could move funding from the capital fund to the general fund for things that were paid this year that were not budgeted. Council agreed it had to be done.

Lynda reported that Berks EIT payout for the fourth quarter is $104,719.00 a little less then we had budgeted.

Alcat was trying to get a tax exempt status with the county but they were denied.

Elm Street Funding of $150,000.00 was denied again due to budget cuts in the state budget.

Respectfully Submitted

Acting Finance chairperson

Martha Bertolet

PROPERTY COMMITTEE

NOVEMBER 10, 2009

MUNICIPAL CENTER – 3PM

ATTENDING: Lynda Albright, Martha Bertolet, Roger Stetzler, Jeff Adam, Jeanette Heckman, John Leonforte & Dale Schlenker

VISITORS: Mr. & Mrs. Todd Landis

1. Mr. & Mrs. Landis questioned the ordinance covering the parking of vehicles, over 26,000 lbs in residential areas. After a lengthy explanation by John Leonforte, Lynda and Dale, the issue will be resolved with the removal of said trailers by November 25, 2009.
2. Mr. Landis questioned the Borough needs for erection of a steel building and was told to present drawings to John for review. He indicated he wanted no more neighborly problems and wanted to make sure all was being done correctly. We assured him if he followed the zoning there will be no problems.
3. There are issues with some vehicular/trailer parking on Island street, north side, east of North 5^th St. Lynda will contact the residents for help overcoming the problem of the buses not being able to negotiate the street.
4. The property at 400 South 3^rd St. will be given final notice to pay the engineering cost for sidewalk repair/replacement and if payment isn’t received in 15 days a property lien will be issued.
5. Terry’s Tree Service will be contacted to explain their tree removal/trimming proposal; some communication problems!
6. This is the 2^nd shortest Property Committee meeting I’ve chaired. Lynda and the committee are solving issues prior to the meetings. Good Job!

CHAIRMAN OF PROPERTY Dale R. Schlenker

J. Heckman abstained from voting

J. Adam

NAYES – None

A motion was made by Martha Bertolet and seconded by Dale Schlenker to nominate Jeanette Heckman as Vice-President of Council.

A motion was made by Dale Schlenker and seconded by Roger Stetzler to close the nominations.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Heather Berger approving the 9-1-1 Records Agreement with the County of Berks to allow the municipality to obtain copies of the 9-1-1 records.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,
J. Adam, D. Williams

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Jeff Adam approving the contract agreement with the County of Berks giving the borough permission to issue dog licenses for a two-year period commencing January 1, 2010 and ending December 31, 2011.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

A motion was made by Heather Berger and seconded by Roger Stetzler to approve payment of invoices totaling $91,041.67.

ROLL CALL: AYES – M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger,

J. Adam, D. Williams

NAYES – None

ARM GROUP 544.00

BARLEY SNYDER 220.00

BURKHARDT MECHANICAL 2,034.75

CENTRAL PENN GAS 1,072.77

CNA SURETY 743.75

EMC INSURANCE COMPANY 14,911.85

GREAT VALLEY CONSULTANTS 2,507.91

HAMBURG MUNICIPAL AUTHORITY 2,421.44

INTL. CODE COUNCIL 100.00

M & T BANK 4,684.00

MASANO BRADLEY 9,006.43

JP MASCARO 11,672.00

MET-ED 6,422.85

OVERHEAD DOOR 692.00

PMHIC 27,074.76

PA DEPT OF TRANSPORTATION 5,155.65

POSTMASTER OF HAMBURG 185.00

SEALMASTER 270.00

SUSTAINABLE ENERGY 212.69

SYSTEMS DESIGN 518.29

TYLER TECHNOLOGIES 558.00

WEIS MARKETS 20.58

ZEE MEDICAL 12.95

J. Adam, D. Williams

Solicitor Zubey stated that an executive session was held prior to the regular Council meeting to discuss personnel issues.

December 1, 2009 – 3 p.m. – Road Committee

December 1, 2009 – 4 p.m. – Personnel Committee

December 8, 2009 – 3 p.m. – Property Committee

December 8, 2009 – 6 p.m. – Library Board

December 14, 2009 – 6 p.m. – Finance Committee

December 14, 2009 – 7 p.m. – Council meeting

December 1, 2009 at 4 p.m. will be a special Council meeting to award the trash/recycling bids.


There being no further business, the meeting adjourned at 7:15 p.m. on motion of Jeff Adam and seconded by Heather Berger.